Pharmacy Technician Inventory Control Specialist / Pharmacy

Schedule: Monday-Friday, 7:00 am to 3:00 pm

 

At Children’s, the region’s only full-service pediatric healthcare center, our people make us the very best for kids. Come cultivate your passion, purpose and professional development in an environment of excellence and inclusion, where team members are supported and deeply valued. Opportunities for career growth abound as we grow our services and spaces, including the cutting-edge Hubbard Center for Children. Join our highly engaged, caring team—and join us in providing brighter, healthier tomorrows for the children we serve. Children's is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.

A Brief Overview
Responsible for inventory control, procurement and coordination of pharmaceuticals and department supplies. Builds relationships with vendors and other organizations to obtain pharmaceuticals and related products in appropriate quantities at the best possible price. Maintains records and dynamically adjusts par values, stock, inventory calculations as appropriate. Performs a variety of reporting and billing duties to ensure appropriate payment, utilization and inventory controls. Ongoing analysis of purchasing data to improve department performance.

Essential Functions

• Responsible for performing or assisting in the performance in one or more of the following areas: 
  • Orders and maintains inventory supplies and services for the provision of pharmacy services for Children’s Hospital & Medical Center 
  • Adjusts quantities based on minimums or usage requirements utilizing appropriate supply chain management techniques, LEAN principles, etc. 
  • Reviews orders for completeness, ensuring order acceptance, backorders and appropriate pricing 
  • Allocates appropriate space and organizes storage of medications and supplies in methods to ensure proper storage philosophy methods for quality, safety and par stock levels. 
  • Leads inventory audits on a regular/routine basis as needed for various programs. 
  • Assists in researching products, prices and maintaining contract compliance Leads the implementation, maintenance and compliance monitoring of the 340B drug purchasing program. 
  • Collaborates with the pharmacy leadership team to ensure operational efficiency and leverage new opportunities. 
  • Serves as a departmental billing resource to ensure maximum reimbursement and to minimize billing errors. 
  • Responsible for monthly reporting on savings opportunities, split billing software maintenance and all areas of program compliance. 
  • Provides department education on 340b program Works under the direct supervision of the Pharmacy Information Systems Specialist to maintain Pharmacy Information Systems and database application, (e.g.PYXIS, DoseEdge,etc) and other pharmacy specific data bases. 
  • Serves as liason for all PYXIS users throughout the organization in workflow analysis and functional design 
  • Assists with PYXIS inventory management systems. 
  • Perform quality assurance activities to monitor for diversion and optimize system usage
  • Reviews and verifies invoices, ensuring proper product documentation including receipt, pricing and terms.
  • Ensures multistep receipt validation and documentation of each inventory item. 
  • Resolves invoice discrepancies as soon as possible with appropriate vendor and documents accordingly 
  • Makes correction or change to purchase orders through receipts or invoice authorization and documentation 
  • Validates appropriate invoice documentation in electronic filing system prior to forwarding to finance for payment. 
  • Initiates process for invoice submission in an accurate and timely manner 
  • Coordinates pharmaceutical returns, breakages and medication recalls, optimizing credit whenever possible
  • Assists with ensuring up-to-date and accurate pricing information is maintained in computer systems 
  • Provides updated pricing and/or ndc changes to appropriate pharmacy IT staff to ensure systems are up to date.
  • Communicates with the Pharmacy management regarding pharmaceutical shortages, changes in products, products and pricing updates. 
  • Contacts pharmacy wholesaler or vendors to communicate organizational needs and works to identify product deliveries 
  • Maintains up to date shortage/backorder listing for pharmacy department staff and management team. 
  • Identifies suitable alternatives for evaluation by pharmacy management team 
  • Provides supply updates on a routine basis and communicates anticipated shortage timelines 
  • Provides routine information regarding expenses for productivity reporting and budgeting projections.
• Regular