Sr Administrative Assistant

Why Jencap? We are one of the largest wholesale insurance intermediaries in the United States with expertise in wholesale brokerage, binding authority, and program management. The common thread woven throughout our success story is our collaborative and driven team of people. Our teams are empowered and work together to find solutions. We have a passion culture – with teamwork, collaboration and a focus on growing individuals and giving them the tools & development opportunities to have a successful career. 

 

At Jencap Insurance Services, we are driven to develop innovative and customized business solutions, offering ease of business with broad underwriting appetite, all the while backed by our tenured and highly skilled support teams. Combine that with product expertise, geographic knowledge, and deep market intelligence and you get the right policy every time, regardless of the coverage or complexity. 

The Senior Administrative Assistant provides high-level administrative support to executives and department leaders, ensuring smooth daily operations and enabling the team to function efficiently. This role requires exceptional organizational skills, strong judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Administrative Assistant serves as a trusted partner, handling sensitive information with discretion and representing the department with professionalism.

The Sr. Administrative Assistant will work a hybrid schedule from our Atlanta, GA office.

Responsibilities: 

• Executive Support: Manage calendars, schedule meetings, coordinate travel, and prepare detailed itineraries for leaders
• Communication Management: Draft, edit, and distribute correspondence, presentations, and reports on behalf of leadership
• Meeting Coordination: Organize meetings, prepare agendas, capture minutes, and ensure follow-up on action items
• Project Coordination: Support departmental and cross-functional projects by tracking deadlines, gathering information, and preparing materials
• Office Operations: In partnership with the Office Administrator, maintain office systems, manage supplies, process invoices, and support vendor relationships
• Data & Reporting: Prepare spreadsheets, dashboards, and summaries to support decision-making
• Confidentiality: Handle sensitive information with the highest level of discretion and professionalism
• Relationship Management: Serve as a liaison between leaders, employees, and external partners to ensure timely communication and follow-through
• Process Improvement: Identify opportunities to streamline administrative processes and enhance efficiency
• Event Support: Assist with planning and execution of team meetings, employee events, and leadership sessions
• Other duties as assigned

Requirements:   

• Education: Associate’s degree required; Bachelor’s degree preferred
• Experience: 5+ years of administrative support experience, including support for senior leaders or executives
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools such as Teams, SharePoint, or Zoom
• Communication Skills: Excellent written and verbal communication abilities
• Organizational Skills: Strong attention to detail, ability to prioritize, and capacity to manage multiple tasks simultaneously
• Professionalism: Demonstrated ability to handle confidential information and interact with all levels of the organization
• Problem-Solving: Resourceful, proactive, and able to anticipate needs before they arise

 

The base salary offered for the successful candidate will be based on compensable factors such as job-relevant education, job-relevant experience, training, licensure, demonstrated competencies, geographic location, and other factors. Discretionary incentive compensation may be awarded. Jencap also offers a range of benefits and programs, based on eligibility, which currently include but are not limited to; comprehensive health care coverage, a 401k plan,