HR Payroll Systems Support

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of HR Payroll Systems Support. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $60,000 per year, commensurate with qualifications and experience.

Classification

Confidential Administrative Support I

Position Information

The California State University, Office of the Chancellor, is seeking an HR Payroll Systems Support to support a broad range of systemwide payroll-related projects and tasks. This position will have access to confidential employment/payroll data as well as information pertaining to collective bargaining.

This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California.

Responsibilities

Under the general direction of the Associate Director, Payroll, Benefits & Data Operations, the HR Payroll Systems Support will:

-Serve as a contact for systemwide payroll-related inquiries. Assists Associate Director, Payroll/Benefits and Data Operations and other team members in analyzing, researching, and responding to inquiries from other CO systemwide departments, campus staff and various State Controller’s Office (SCO) staff on a wide range of CSU policy items and collective bargaining provisions that impact payroll processing and the employment history and payroll systems.

-Assist the Associate Director, Payroll/Benefits and Data Operations and other team members in the preparation of correspondence and coded memo communications concerning systemwide payroll matters.

-Update, maintain and coordinate payroll-related online content (HRM Payroll Resources web pages, Payroll Managers’ Payroll Central SharePoint site and Listserv, CSU-specific information in the SCO’s Payroll Procedure Manual, Data Element Dictionary, and future Employment Transaction Manual projects).

-Responsible for preparing Pay Letters/coded memo communications and other salary-related communications to the campuses (e.g., pertinent SCO communications).

-Coordinate PIMS (Personnel/Payroll Information Management System) Manual updates with HR Data Operations and the SCO to ensure that PIMS provides current and accurate information on employment history PIMS processing requirements.

-Provide support in preparation of cyclical and project oriented coded memos and reports that impact systemwide payroll and coordinate distribution in accordance with prescribed timelines. Cyclical projects include salary increase updates/implementations, annual “Table of Workdays” Deficit Hour Reconciliation reporting, annual Jeanne Clery and Fire Safety Notices, Academic Year Calendar processing, and the annual 401(a)(17) CalPERS & PEPRA retirement limits notifications.

-Utilize CIRS database to extract employment history and payroll information from the PIMS system to respond to a variety of campus and department staff inquiries.

-Responsible for participating in and scheduling HRM and Labor meetings and preparing meeting documents (e.g., agendas and meeting summaries) as it relates to collective bargaining.

-Responsible for gathering and documenting all department procedures working with the department subject matter experts.

-Responsible for participating and assisting in the planning and coordination of the annual Payroll and Benefits conference.

-Support and participate in Payroll Managers meetings and other payroll-related webcasts, e.g., prepare announcements, documents, and materials, and schedule meetings.

-Participate in committees and workgroups such as EHDB Standardization, HR Business Processes, and CHRS committees.

-Assist on special projects as assigned.

Qualifications

This position requires:

-Bachelor's degree in a related field or equivalent combination of education and work experience is required. 

-Two to four years of experience working in a highly professional capacity with demonstrated comprehensive experience and knowledge of HR systems a