Accounts Payable Specialist (Temporary - 4 months)

About us

Smallpdf was founded in 2013 with one simple belief: working with documents shouldn’t be complicated. Today, we’re an industry leader in digital document solutions, trusted by millions of users across 195+ countries. We build intuitive, powerful tools that help individuals and businesses work smarter with their documents. From compressing and converting files to editing and e-signing, our platform makes complex document workflows simple, secure, and accessible.

As a product-led company headquartered in Switzerland and powered by a diverse, global team of 110+ people (across the group), we combine product excellence with a strong focus on user experience, data-driven decision-making and continuous innovation. We operate at the intersection of simplicity and performance, building scalable solutions that power everyday productivity for individuals and businesses alike. Our team is driven by ownership, experimentation and a shared commitment to delivering meaningful impact at scale.

About the role

We are looking for a temporary (4–6 months) Accounts Payable Specialist to join our Finance team and support our day-to-day accounting operations. In this role, you will ensure that vendor invoices and employee expenses are processed accurately and on time, maintain strong relationships with vendors and support the team during key accounting cycles.

This is a great opportunity for someone who is detail-oriented, organized and comfortable working in a fast-paced environment.

Responsibilities

• Process and verify vendor invoices accurately and in a timely manner.

• Ensure invoices are properly approved and coded to the correct GL accounts and cost centers.

• Maintain and reconcile vendor accounts.

• Respond to vendor inquiries, resolve discrepancies and and maintain positive vendor relationships.

• Monitor the AP inbox and ensure timely handling of incoming invoices and requests.

• Assist with AP-related month-end closing activities, including reconciliations and accruals.

• Manage expenses reimbursements in accordance with company policies.

• Ensure compliance with internal controls, accounting policies, and documentation requirements.

• Maintain accurate records and ensure proper filing of invoices and supporting documentation.

• Support the accounting team with ad hoc accounting tasks and process improvements.

About you

• Minimum 2 years of Accounts Payable experience.

• Solid understanding of AP processes and accounting fundamentals.

• Experience working with ERP or accounting systems (e.g., NetSuite).

• Strong attention to detail and ability to manage high volumes of transactions.

• Good organizational and time-management skills.

• Ability to quickly learn systems and internal processes with minimal training.

• Ability to work independently in an international, remote work setup.

• Strong communication skills when interacting with internal stakeholders and vendors.

• Fluent in English both speaking and writing.

This role can be performed full time or part time (at least 60%), but we need your commitment for the full 4–6 months.

Join Smallpdf - Where innovation meets impact!

Becoming part of our team means more than just taking a job—it’s joining a dynamic, collaborative environment where your voice matters, your growth is championed, and your work truly makes a difference.

Here, we don’t just talk about a growth mindset—we live it. You’ll thrive in a culture that balances professional ambition with personal well-being, where flexibility, creativity, and purpose come together. Whether you're shaping the future through groundbreaking projects or leveling up your skills, your journey here will be one of impact, innovation, and continuous learning. This reflects in our company values.

Our Benefits

🌍 You get to impact the way over 60 million people get work done every month.

🚀 Push boundaries and dare to fail—that’s how we learn!

💻 Enjoy the flexibility of a remote work environment, and meet your team occasionally to work together and strengthen the team bond.

🏝️ 30 vacation days—yep, you read that right—that you can take whenever you need them.

📚 A personal development budget of up to 2000CHF every year, plus days off for courses or training.

🤓 Internal knowledge sharing and external coaching options during your working hours to boost both your hard and soft