Senior Administrative Associate, Process Industry Practices, Construction Industry Institute
The University of Texas at AustinAbout the role
Job Posting Title:
Senior Administrative Associate, Process Industry Practices, Construction Industry Institute----
Hiring Department:
Construction Industry Institute----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
PICKLE RESEARCH CAMPUS----
Job Details:
General Notes
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
At UT Austin, we say “What starts here changes the world.” As a member of the university community, you will be part of an organization that is internationally recognized for our academic programs and research. Your work will have meaning and make a difference not only in the lives of our faculty, staff, and students, but also those who are impacted by our first class academic and research programs.
UT Austin provides outstanding employee benefits and total rewards packages that include:
Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
Purpose
The Senior Administrative Associate will oversee administrative functions for the Process Industry Practices (PIP) consortium to ensure operations are managed efficiently and in concert with the strategic objectives of PIP.
Responsibilities
Serve as the primary accounting contact for Process Industry Practices (PIP). Responsible for processing transactions and performing data entry related to accounts payables and receivables in both QuickBooks and DEFINE. Answer incoming calls and read and respond to emails related to PIP accounting. Liaise with the Cockrell School’s Engineering Business Affairs Office, as well as the university’s offices of Accounting, Sponsored Projects, and Discovery to Impact.
Execute annual invoicing and collections of membership dues and license fees. Assist members and licensees with completing or obtaining required documentation related to PIP receivables and university bank details. Receive and process payments.
Attend PIP Quarterly Meetings and Annual Conference (AC) in person. Assist with quarterly meeting preparation and manage the check-in desk onsite. Participate as a non-voting member on assigned PIP teams and committees. Provide administrative support, prepare agenda, minutes and presentations, as needed. Attend interim virtual PIP meetings, as required. Participate in quarterly meeti
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s