Administrative Business Partner

About Zscaler

Serving thousands of enterprise customers around the world including 40% of Fortune 500 companies, Zscaler (NASDAQ: ZS) was founded in 2007 with a mission to make the cloud a safe place to do business and a more enjoyable experience for enterprise users. As the operator of the world’s largest security cloud, Zscaler accelerates digital transformation so enterprises can be more agile, efficient, resilient, and secure. The pioneering, AI-powered Zscaler Zero Trust Exchange™ platform protects thousands of enterprise customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location. 

Named a Best Workplace in Technology by Fortune and others, Zscaler fosters an inclusive and supportive culture that is home to some of the brightest minds in the industry. If you thrive in an environment that is fast-paced and collaborative, and you are passionate about building and innovating for the greater good, come make your next move with Zscaler. 

Our general and administrative teams help to support and scale our great company. Whether striving to grow our workforce, nurture an amazing culture and work environment, support our financial and legal operations, or maintain our global infrastructure, the G&A team provides a strong foundation for growth. Put your passion, drive and expertise to work with the world's cloud security leader.

We are seeking an experienced Executive Administrative Partner to support three Area Vice Presidents across the United States. These leaders drive customer-facing sales efforts and require extensive travel logistical support, expense management, and coordination of large-scale internal and external engagements. This role is critical to ensuring seamless operations, proactive planning, and high-level administrative support. This role is ideal for a proactive, detail-oriented professional who excels in fast-paced, high-impact environments. If you thrive in managing complex logistics and supporting senior sales leadership, we encourage you to apply.

Key Responsibilities:

• Strategic Calendar & Meeting Management: Schedule and manage calendars for each executive, ensuring alignment on priorities, resolving conflicts, and facilitating seamless coordination of critical meetings and internal and external engagements.
• Meeting & Event Coordination: Organize meetings, All Hands, and external engagements, including booking conference rooms, arranging catering, and preparing meeting related materials.
• Expense & Travel Management: Handle monthly expense reports and on-demand reimbursements for leadership, ensuring timely submission of receipts and reports. Coordinate both domestic and international travel, providing well-structured itineraries and logistical support.
• Confidential & High-Impact Execution: Manage sensitive matters with discretion, maintaining a high level of confidentiality in all administrative functions.

Minimum Qualifications:

• 2+ years of experience providing executive-level administrative support, preferably within field-based sales teams or go-to-market functions (e.g., Marketing, Solutions Consulting, Customer Success).
• Proven ability to schedule and coordinate complex internal and external meetings, events, and logistical arrangements.
• Proficiency in tools such as Zoom, Outlook, Word, PowerPoint, Google Suite, and expense reporting platforms like Coupa.
• Strong organizational skills with the ability to manage multiple priorities, proactively resolve issues, and de-escalate challenges.
• Exceptional interpersonal communication skills, with experience collaborating across all levels of an organization and supporting interaction with external stakeholders, including Fortune 100 executives.

Preferred Qualifications:

• Demonstrated ability to build and maintain strong relationships with internal and external counterparts to ensure open communication and operational efficiency.
• High adaptability to changing circumstances, last-minute adjustments, and shifting organizational priorities.
• Willingness to travel to the U.S. 2-3 times per year to provide onsite logistics and support for key events.

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At Zscaler, we believe that diversity drives innovation, productivity, and success. We are looking for individuals from all backgrounds and identities to join our team and contribute to our mission to make doing business seamless and secure. We are guided by these principles as we create a representative and impactful team, and a culture where everyone belongs. For more information on our commitments to Diversity, Equity, Inclusion, and Belonging, visit the Corporate Responsibility