Financial Management Analyst I

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Occupational Summary 

 

Collaborate and participate in the preparation of the operational budget and coordinate distribution of various financial reports and analyses. Compile, analyze and report on the financial performance of departmental operating units through gathering data, organizing information, and analyzing historical results. Serve as the front-line point of contact for the finance department, providing excellent customer service for financial activities within the College of Arts & Sciences including corporate card program management, commitment management, security administration, policy interpretation and application, and financial related business manager training and onboarding. Provide and respond to technical inquires and information request, related to the financial operations and processes of the University. This position reports to the Arts & Sciences Finance Management Analyst III.

 

Worked Performed   

 

Financial Management

 

• Analyze monthly financial statements to determine proper charging of operating revenues and expenditures in accordance with departmental procedures.
• Provide professional, technical support, and consultation to A&S Departments by performing complex analysis and exercise judgement in the interpretation and application of related laws, regulations, practices, and procedures.
• Collaborate with departmental directors, unit managers and appropriate personnel to prepare semi- annual and annual budgets. Conduct analytical reviews of varied situations to identify alternative solutions while adhering to the application of financial laws, regulations, and policies.
• Provide guidance and make recommendations to improve financial systems; perform in house audits of operating units; analyze deficiencies and gather information for Special Projects.

 

Financial Reporting and Analysis

 

• Prepare monthly income statements using standard report formats and provide interpretations of results.
• Monitor and report on financial performance of individual departments and the division as a whole; comparing actual financial standing against pre-determined financial goals.
• Lead and provide guidance to A&S Departments to gather information to generate excel models for presentations and reports.
• Formulate and refine short- and long-term financial goals for each department through consultation with departmental directors and administrative staff.
• Develop annual and give-year capital replacement analyses; monitor capital plans and advise of compliance or changes; recommend procurement of equipment and facilities instrumental to the performance of all operations.
• Develop new business proposals including budget preparations, project specifications, capital investments, pricing structures and marketing strategies.
• Write stewardship reports for restricted and unrestricted endowments in Trinity College annually, in coordination with the office of Donor Relations.
• Prepare the annual proposal for the Biddle Foundation and submit online. The proposal combines information from all A&S recipients edited and formatted to the Foundation’s specifications. A similar process is used to prepare and submit the annual report to the Foundation. All submissions are done via an online portal established by the Foundation.
• Complete month end procedures such as reconciling for the College’s BFRs, overdraft review, CAS compliance and provides reports to the Finance Manager of delinquent items, write-offs, and/or interest charges.
• Manage, review and distribute problem invoice reports to impacted departments.

 

Maintenance

 

• Draft, track and log/ file Memorandums of Understanding (MOU), archiving and/ or prompting leadership at expiration dates.
• Manage endowments and commitments for Trinity College by assigning commitments to appropriate endowments and doing regular reconciliations. Maintain this information in the Commitments Database.