Administrative Specialist I

Agency

Dept of Justice

Division

DOJ Legal Services

Job Classification Title

Administrative Specialist I (NS)

Position Number

60010174

Grade

NC08

About Us

The North Carolina Department of Justice, led by the Attorney General of North Carolina, represents the state, state agencies, and elected officials, and defends the rights of the people of North Carolina. The Department handles all state criminal appeals cases and assists district attorneys with complex criminal cases at their request. Additionally, the Department of Justice includes the North Carolina State Crime Lab, the North Carolina Justice Academy, and the Sheriffs’ and Criminal Justice Education and Training Standards Divisions.

Description of Work

Recruitment Range: $37,782 - $42,436

IMPORTANT NOTE: This posting closes at 11:59:59 PM the night BEFORE the End Date listed.

- Processing of incoming correspondence/documents
- Data entering of hardcopy complaint forms/correspondence into database
- Scanning of documents into electronic files
- Proofing/editing of letters
- Prepping of outgoing mail
- Filing and archiving of documents
-Special projects as assigned

Knowledge Skills and Abilities/Management Preferences

The primary purpose of the Division is to carry out the Attorney General’s duty to enforce the State’s laws prohibiting unfair or deceptive commercial practices, unfair methods of competition, and combinations and conspiracies in restraint of trade. This Division responds to questions from the general public and state officials relating to consumer matters. The Division mediates many of the complaints received and investigates and litigates violations of law.

Primary Responsibilities:
Processing of incoming correspondence and documents for scanning into electronic files.
Data entering of hardcopy complaint forms and correspondence into a database.
Creating and naming of PDF documents.
Proofing and prepping of outgoing letters and envelopes for mailing.
Filing, retrieving, archiving and destroying of division files.
Providing administrative support to Administrative Officer II, Complaint Program Manager, Division Director, and Consumer Protection Specialists.
Communicate with Office Administrator supply needs such as envelopes, paper,
rubber bands, other supplies.
Communicate with Office Administrator any issues with scanner, printer, fax or copier.
When necessary serve as backup to phone staff. When necessary assist Public
Records Fulfillment Assistant.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

The North Carolina Department of Justice, includes the North Carolina State Crime Lab, the North Carolina Justice Academy, and the Sheriffs’ and Criminal Justice Education and Training Standards Divisions. 

The State of North Carolina offers employer paid health insurance plus twelve paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at Employee Benefits.

Supplemental Information:

Resumes and cover letters: To receive credit for your work history and credentials, you must list the information on the online application form. This information is used to determine if you meet the requirements of the position, and if you are selected, it is used to determine a salary offer.

Using the terms