Administrative Assistant 3

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:

Administrative Assistant 3

Department:

Medicine | Obstetrics and Gynecology

Department/Division: Obstetrics and Gynecology/Academic Office

Job Profile Name: Administrative Assistant 3

Function: Business Planning and Operations

Function Description:

Business Planning and Operations is responsible for the strategic planning, analysis and ongoing operations of colleges and units. Reporting and analytics support is provided to inform strategic planning and business operations; project management support is provided as a means of executing on the strategic plan. Additionally, administrative assistance and office services provides administrative support to executives, managers, and departments such as clerical support, office, mail and copy center services.

Job Description:

Provides administrative support to all divisions within the Department of Obstetrics and Gynecology along with the Department Administrator and Women and Infants initiatives, Assists with recruitment efforts for each division; Coordinates and maintains academic, professional and clinical calendars as needed and directed; Prepares and distributes correspondence, including departmental announcements send on behalf of leadership; Schedules meetings with internal and external contacts; Makes travel arrangements for conferences and special meetings; Creates invoices and assists with reimbursements in Workday; Places departmental supply orders; Assists with dossiers and tracking educational activities and CME tracking for fiscal compliance; Coordinates special division functions and events; Oversees faculty appointments for internal and external faculty in coordination with education team; Maintains credentialing records and assists with this process for the entire department in partnership with Division Directors and Department Administrator; Serves as a back up to Academic Operations Manager; Manages student worker(s) schedule and projects; Other  Duties as assigned.

Minimum Requirements:

High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Compensation: $21.11 - $27.77 - $34.42 USD Hourly – Compensation will be based on experience of the candidate.

Job Family: Classified Civil Service

Additional Information:

Location:

Twelfth Ave, 395 W (0356)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The Ohio State Univ