Administrative Support Assistant II, Dean's Office, Humanities and Social Sciences

Job Title

Administrative Support Assistant II, Dean's Office, Humanities and Social Sciences

Classification

Administrative Support Assistant II

AutoReqId

545841

Department

Dean’s Office, College of Humanities and Social Sciences

Division

College of Humanities and Social Sciences

Salary Range

Classification Range $3,680 - $5,417 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,680 - $3,823 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Administrative Support Assistant II, Dean's Office, Humanities and Social Sciences. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Administrative Support Assistant for the Humanities and Social Sciences (HSS) Dean's Office provides exceptional customer service for the Dean's suite, serving as the primary contact for faculty, staff, students, and guests. Greets visitors, checks in appointments, answers phones, and provides guidance and direction to students, faculty, and visitors using discretion and decorum. Responsible for document handling and tracking, providing the logistics for events and meetings, assisting with commencement activities, and providing key support for staff and management in HSS. Under general direction, provides administrative project support for the Dean, Associate Deans, Director of Development, and office staff as needed. Under general direction, processes grade change forms, gathers part time faculty contracts, and maintains official part-time faculty documents. Downloads online submissions for lecturer evaluations and range elevations and submits to Faculty Affairs and Records. Assists with Fall and Spring class schedule builds and oversees the winter and summer schedule builds. Serves as the Dean's Office department IT coordinator as well as back up for the department offices. Serves as backup to create and update fall and spring lecturer faculty workbooks. Maintains office supplies and orders supplies as necessary. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability