Senior Executive Assistant

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where 'Health for all Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice. 

Senior Executive Assistant 

YOUR TASKS AND RESPONSIBILITIES 

• Provides comprehensive administrative support to executives with confidentiality, professionalism, and sound judgment. 

• Manage calendars, coordinate travel arrangements, plan and support meetings, coordinate projects, process invoices and expenses, create purchase orders, and facilitate vendor payments in SAP. 

• Assist with team communications, including projects, events, activities, announcements, personal interactions, and points of contact. 

• Utilize software and systems to generate reports, timelines, distribution lists, correspondence, and presentations with a high level of proficiency using Microsoft programs. 

• Serve as a technology-savvy point of contact for learning and adopting new technologies that help the team communicate and execute work more efficiently and effectively. 

• Learn new technologies and help guide and train team members on new systems and tools. 

• Execute and manage special projects autonomously, including assessing spreadsheet data and statistics, identifying gaps, and creating tools to measure team feedback and opinions. 

• Interact professionally with internal and external stakeholders and manage calls, messages, and requests in a timely manner with minimal supervision. 

• Maintain files and records, coordinate office moves, maintenance, and IT support, and ensure efficient organization of business information. 

• Handle confidential business, personnel, and caller information with a high level of discretion. 

• Support other senior leaders as needed, collaborate extensively with colleagues, and shift responsibilities as required to meet business goals. 

• Actively pursue learning and self-development, utilize feedback to enhance performance, and help develop secretarial standards and practices for the organization. 

• Multi-task effectively, prioritize workload, and meet critical deadlines while managing multiple competing priorities. 

WHO YOU ARE 

Bayer seeks an incumbent who possesses the following: 

Required Qualifications: 

• Associate's degree or equivalent  

• Executive Assistant experience. 

• Experience making domestic and international travel arrangements. 

• Strong skills using Microsoft Excel, Word, PowerPoint, Outlook, travel expense reporting, online travel booking, SharePoint administration and management, and SAP. 

• Experience managing multiple Outlook calendars and contacts simultaneously. 

• Strong project management skills with the ability to thin