DEPARTMENT OF CHILD SAFETY

The Arizona Department of child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

Executive Staff Assistant

Job Location:

COMPREHENSIVE HEALTH PLAN
3003 N Central Ave Phoenix, AZ 85012

Posting Details:

Salary: $27.1409 HRLY/$56,453.07 Salary 

Grade: 20

Closing Date: September 7, 2025

Job Summary:

The Executive Staff Assistant for the Health Plan plays a crucial role in supporting the effective operation of the Department of Child Safety Comprehensive Health Plan (DCS CHP) and provides high-level administrative support to the DCS CHP Senior Leadership Team. The role requires meticulous attention to detail and excellent organizational skills. The Executive Staff Assistant must possess a keen ability to manage multiple tasks simultaneously and exhibit a proactive approach to problem-solving. They must be adept at handling confidential information with discretion and integrity. The position demands exceptional written and verbal communication skills, as well as proficiency in office software and technology to streamline administrative functions and enhance productivity.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Document Preparation: Compose and prepare email correspondence; assist with summarizing information and data from multiple sources into executive summaries and make appropriate edits; prepare statistical and narrative reports for DCS CHP Leadership across various program areas. This includes generating presentation materials for meetings and ensuring all documents are error-free and professionally formatted.
  
• Strategic Support: Assist in researching and analyzing trends and other activities related to healthcare for children in foster care. Prepare and assemble background materials, documentation, and information for briefings, meetings, or conferences as requested. Contribute to decision-making processes by providing detailed insights and recommendations based on research findings.
  
• Office Operations: Provide support to the DCS CHP Leadership by overseeing day-to-day office operations, delegating projects to staff, and ensuring their completion in a timely manner. Review processes, implement process improvement solutions, and maintain an organized workspace. Manage office supplies and maintain equipment to ensure operational efficiency.
  
• Calendar and Meeting Management: Schedule appointments, coordinate meeting logistics and preparation, and manage calendars for DCS CHP Senior Leadership Team members as needed. This includes preparing agendas, distributing meeting materials, taking minutes, and following up on action items. Attend meetings on behalf of the DCS CHP Leadership as requested to ensure consistent communication and continuity.
  
• Communication and Correspondence: Coordinate and manage internal and external communications, ensuring that messages are clear, professional, and aligned with organizational objectives. Draft and proofread communications such as reports, memos, and presentations. Act as a point of contact between DCS CHP Leadership and other departments, stakeholders, and external partners, maintaining positive and effective working relationships.
  
• Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• Healthcare terminology preferred
• Office professional principles and practices
• Business English, grammar, and spelling

Skills in:

• Intermediate to advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, CoPilot), and experience with business technologies
• Excellent written and verbal communication skills, with the