Administrative Specialist 129590

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Employment based visa sponsorship will NOT be considered for this position.

Position Number: 129590 Position Title (Classification Title):  Administrative Specialist 129590 Working Title:  Administrative and Event Specialist Job Summary: Performs high-level administrative and financial support for the College of Arts, Social Sciences, and Humanities (CASSH) Dean’s Office. Reports to the Senior Administrative Specialist (SAS). Assists with a variety of administrative processes, including faculty credentialing, onboarding of new hires, scheduling meetings, managing employee access, and liaising with university offices and departments. Responsible for Dean’s Office purchasing and procurement process. Supervises the Office Specialist. Assists with CASSSH events, including planning and event-day support. Provides oversight and training to department Administrative Specialists (AS) & Office Administrators (OA). Supports the administration of Dean’s initiatives, including the General Studies Program (BGS). Department CASSH Dean's Office FLSA: Non-Exempt Minimum Qualifications: A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Position Qualifications: A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications Two-year college degree and two or more years of experience in a financial and administrative support position in higher education; experience with Google Suite; and university accounting and procurement systems, hiring processes, and records management. Exceptional professionalism, including the ability to relate to others in a professional and helpful manner; strong organization skills; work independently; strong initiative; adaptable; ability to prioritize and multitask in a fast-paced office environment; attention to detail; ability to maintain confidentiality and represent the College of Arts, Social Sciences, and Humanities and the University in a professional manner.
Essential Functions / Job Duties:

• 50% - ● Serves as primary contact for the Dean's office. ● Manages the Dean’s Office’s calendars and reservation requests. ● Utilize oral and written skills and public relations techniques to facilitate communication with a variety of university and community stakeholders in various professional capacities. ● Supervise and maintain various business processes pertaining to CASSH, including, but not limited to, purchasing, fiscal reporting/Budget, hiring and credentialling, and other daily office operations. Includes departmental assistance. ● In conjunction with the SAS, provide administrative training and guidance to AS/OAs; serving as the backup to AS/OAs positions during FMLA, long-term leave, and resignations. ● Oversee Federal Work Study for the Dean’s office and function as the college’s Federal Work Study liaison. - (Essential)
• 40% - UNDER THE SUPERVISION OF THE ASSISTANT DEAN ● Serves as primary event planner and contact for the College Dean’s Office. ● Assists the CASSH Communication Coordinator and Assistant Dean with event planning, purchasing, and monthly reconciliation of all charges. ● Assists with all set-up, hosting, and breakdown of all events. - (Essential)
• 10% - ● Assist the director of Bachelor's of General Studies (BGS) with various administrative processes. - (Essential)

Physical Demands:

• Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.