Assistant I, Office

JOB SUMMARY: 

MAJOR RESPONSIBILITIES:

Functional Expertise

• Plans and coordinates logistics for meetings and special events, including conference rooms, refreshments, and participant invitations.
  • Supports other administrative assistants with duties as needed, including covering the front desk and assembling manuals.
  • Coordinates office administrative functions, including maintaining office supplies, record management, and database updates.
  • Provides administrative support for multiple departments as required.
  • Coordinates special projects or assignments unique to the Operations department, including weekly and monthly reports.
  • Coordinates purchasing activities, reviews and reconciles purchasing card expenses, and enters information into PeopleSoft Financials for payment processing.

Business Acumen

• Provides administrative support to the Operations team; prepares, reviews, and updates correspondence including letters, reports, and presentations; and reviews and screens email.
  • Develops standard and ad-hoc reports and analyzes and summarizes data for management use.
  • Serves as an administrative resource for internal employees and provides information and interpretation of company documents.
  • Processes confidential information and maintains confidentiality.

Engagement

• Serves as a liaison for addressing internal inquiries; researches, resolves, and responds to inquiries with minimal guidance.

JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills) 

Education:

• High school diploma or GED 

• Associates degree in Business or Office Administration

   

Experience:

• 1-5 years experience in an office support role 

   

Knowledge & Skills: 

• Demonstrated ability to handle information in a sensitive and confidential manner 
• Demonstrated ability to work with all levels in the organization 
• Demonstrated ability to work independently 
• Judgment and discretionary skills 
• MS Word - intermediate proficiency 
• MS PowerPoint - intermediate proficiency 
• MS Excel - intermediate proficiency 
• PeopleSoft Financials - intermediate proficiency 

• Time management skills

   

Duties Discretion: 

• Employee receives clear instructions from supervisor regarding what to do and how to do it.
• Tasks follow set guidelines or procedures.
• Employee must consider alternative courses of action and then make a decision after considering the options.

• Employee has the authority to make significant choices and decisions without specific guidance or direction from the supervisor.

  Disclaimer: This information describes the general nature and level of work performed by employees in this job.  The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job; responsibilities may be changed or added without advance notice.  Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.

About Southern Company Gas
Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America’s premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com.

Southern Company (NYSE: SO) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and aff