AP Data Entry Clerk

Overview

The Accounts Payable Clerk is an entry-level, hybrid-office position responsible for processing invoices, reconciling vendor statements, and assisting with general accounts payable functions. This role requires attention to detail, accuracy, and a willingness to learn. Candidates will work with SAP and FileNet, respond to vendor inquiries, and ensure timely payments while maintaining compliance with company policies.

Responsibilities

• Process invoices (PO and Non-PO) for payment using SAP and FileNet.
• Respond to calls and correspondence related to responsibilities in a timely manner.
• Research and reconcile vendor statements to resolve discrepancies.
• Ensure compliance with company policies and procedures.
• Collaborate with department staff to resolve invoice and payment issues.
• Review daily activity for accuracy using the daily audit trail.
• Meet strict payment terms on all invoices.
• Adhere to the service level agreement: Work all invoices within 2-3 days from scan date.
• Assist with special projects as needed, working with the Supervisor and/or Coordinator.
• Maintain an updated desk manual for reference.
• Assist with system testing when needed.
• Identify process improvements and recommend opportunities for streamlining tasks.
• Gather vendor information for new vendor setups (e.g., W9, ACH forms).

Qualifications

• High school diploma or equivalent.
• Self-starter with initiative who can work independently.
• Excellent communication skills for effective team collaboration.
• Attention to detail and accountability in processing invoices accurately.
• Basic accounts payable knowledge (ideal, but not required).
• Prior SAP experience is a plus.
• Engagement and professionalism in daily tasks.
• Hardworking and detail-oriented approach to work.
• Positive attitude and willingness to learn new systems and processes.
• Strong customer service mindset, as the team supports the corporate function.