Finance Executive Assistant (Cambridge, MA)

Job Title

Finance Executive Assistant (Cambridge, MA)

Job Description

As the Finance Executive Assistant, you’ll partner with Executive Leaders across North America, providing high-level administrative support in a fast-paced environment. In this role, you support one or more Executives by managing administrative, organizational, and operational tasks with autonomy. You ensure smooth communication, handle sensitive information, prepare documents and presentations, manage calendars, travel, and meetings, and organize high-profile events. You also process expenses, assist with budgets, share key updates, and contribute to operational improvements within the Executive office.

 

Your role:

• Responsible for calendar management, coordination of meeting activities (e.g. compiling and creating presentations, taking meeting minutes, recording action items, etc.), arranging travel, preparing and reconciling expenses, planning internal and external meetings (in-person and virtual)

• Create purchase orders and Statement of Works (SOWs), and monitoring related invoices by using various tools (e.g. Microsoft Office, Concur, etc.) 

• Manage the new hire onboarding and offboarding process for finance team members.

You're the right fit if:

• You’ve acquired 5+ years of experience as an Executive Assistant at the Senior Executive Level, required.

• Your skills include providing strong administrative support, managing stakeholder relationships, and creating clear, effective documents and presentations using Microsoft Office. You’re experienced in planning events, coordinating logistics, and handling budgets and reservations with attention to detail. You also bring strengths in reporting, communication, process improvement, and document auditing to support efficient executive operations.

• You have a bachelor’s degree in business administration, Science, or a related field preferred or equivalent work experience

• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position. 

• You have the ability to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills)

• Advanced in Word, Excel, PowerPoint, and web tools, with willingness to learn new tools

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office-based role.

About Philips 

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.  

• Learn more about our business.  

• Discover our rich and exciting history.  

• Learn more about our purpose.  

• Learn more about our culture. 

Philips Transparency Details

The pay range for this position in Cambridge, MA is $28.00 to $43.00 per hour.<