Executive Administrative Assistant

Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end markets such as transportation, building and construction, and consumables. As a globally inclusive company, Eastman employs approximately 13,000 people around the world and serves customers in more than 100 countries. The company had 2025 revenue of approximately $8.8 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.

Description

Seeking a qualified candidate to fill an Executive Administrative Assistant position to provide support for the Films and Corporate Innovation Technology organizations. This position will report directly to the Vice President of Technology, Films, Corporate Innovation and Regions.  
 
The Executive Administrative Assistant will act as an ambassador and liaison for the organizations to support the smooth day-to-day operations.  The individual will handle details of a highly confidential and critical nature and will need to display a high degree of discretion, integrity, and know-how to balance urgent requests with thoughtfulness. The successful individual will bring a positive and can-do attitude, as well as flexibility to the work environment.  Ability to work with professionalism and courtesy with all levels of internal management, employees, and external contacts is necessary.   

This position is located on site at our Corporate Headquarters in Kingsport, TN 

Responsibilities

 

•  Serve as a resource for the Vice President of Technology, along with the broader organization, anticipating needs and proactively creating options and recommendations  
• Support the Films Technology Leadership Team (FFLT) and Innovation Leadership Team by coordinating agendas, pre-reads, etc.  
• Collaborating internally to provide information, reports, or responses to division information requests; ability to work collaboratively across a large organization and across geographies (domestically and internationally) is a must
• Arranging both domestic and international travel
• Arranging, organizing, managing, and maintaining schedules for meetings, video conferences, and small group events, in addition to any set up that is required 
• Learning and contextualizing business priorities and acting accordingly, using best judgement as to which meetings need to be prioritized, which meetings cannot be moved, and always approaching scheduling conflicts with a can-do mindset
• Collaborating with external partners to organize on-site visits, meetings, and luncheons
• Managing expense reports  
• Maintaining team SharePoint sites, Teams sites, Power BI dashboards and organizing information
• Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies and services
• Utilizing Adobe for signing and editing documents as needed 
• Leveraging PowerBI to generate new reports and scorecards from various reporting systems 

Qualifications

• Minimum high school graduate required; college degree in a related field is preferred
• Demonstrated proficiency in Microsoft Office applications - Outlook, Word, Excel, PowerPoint 
• SharePoint, Concur, Ariba, Worforce and Salesforce skills are a plus
• Must be able to maintain the highest level of professionalism and confidentiality.  Ability to handle sensitive and confidential situations and use best judgment for sharing information.  
• Be adaptable, proactive, and professional, with demonstrated capability of working in a team-oriented environment to achieve results while maintaining a positive and collaborative attitude.
• Quick learner and agile multi-tasker who must demonstrate proactive initiative and attention to detail
• Possess exceptional communication, organizatio