Data Center Office Assistant II

The Data Center Office Assistant II role will work very closely with, and support, the Data Center Site Coordinator team to ensure tasks of day-to-day operational needs are met.

 

How You Will Make An Impact:

• General administrative/office support including day-to-day tactical duties
• Provide support as needed for visitors (internal and external)
• Event support as needed (internal and external)
• Support facilitation of onsite catering as needed
• Support internal teams to ensure all branding guidelines are being adhered to
• Support with ordering, packaging, and distribution of swag/branded items as needed
• Assist maintaining non-confidential site documentation
• Support logistics (set up, scheduling, comms) for internal events and cross functional partner teams
• Support space planning efforts locally
• Tactical support of site-specific projects as directed by the Site Coordinator
• Perform regular audits of all buildings and work with partner teams to address issues of note
• Send/receive mail and packages that arrive via USPS. Pick up and distribute all incoming mail arriving from the USPS.
• Inventory management
• Support site communication as needed
• Contingent employee support
• Other duties as required by the Site Coordinator

What You Will Need To Succeed:

• Highly efficient in Microsoft Office and Google Suite
• Event planning experience
• Experience using Facebook groups and messenger
• Clear and effective communication and interpersonal skills
• Ability to communicate (written and orally) in English
• Highly organized with exceptional time management skills
• Ability to multi-task and have a high-level attention to detail and accuracy
• Ability to plan and organize work to function independently as well as in a collaborative environment
• Ability to be on your feet for most of your shift
• Self-motivated; adaptable to a dynamic environment
• Ability to drive a golf cart, bicycle or vehicle in between buildings on or off campus
• Valid driver's license and availability to use personal vehicle for errands/events as needed

Preferred Skills:

• 4+ years of office management/employee experience, or equivalent