Executive Support Analyst

Job Family:

Cyber Consulting

Travel Required:

None

Clearance Required:

Active Secret

What You Will Do:

Guidehouse is currently seeking a high qualified individual for the position of Executive Support Analyst. This position offers office support activities and administrative coordination. The work will include preparing and maintaining a variety of Department specific reports, databases, and presentations; monitoring expenditures and transactions; composing original correspondence on behalf of the executive or executive leadership team; coordinating work for special projects; researching and compiling information and data; performing or overseeing data entry; summarizing data for presentations, including preparing graphs and charts; maintaining or overseeing the maintenance of a variety of department records; and performing miscellaneous admirative duties as required.

 

Duties will include:

• Provide executive level administrative management support to the ECISO, when on-site at SA-9 to include if requested, planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, name tents, roster updates, handouts, etc., support the execution of actual meetings

• Provide professional and courteous interactions and coordinate with DT executives and other DOS executives

• Coordinate administrative and logistical details related to the day-to-day operations and the management and accuracy of the directors’ calendars and appointments

• Review, edit, write and re-write executive documentation, letters, memorandums, interoffice communications, confidential reports and other corporate correspondence for ECISO Leadership’s approval

• Create and update Microsoft Office presentations necessary for ongoing projects and essential briefings.

• Assist in preparing and/or review office contributions by coordinating with Office Directors and Unit Leads.

• Perform all travel coordination and reservations for ECISO

• Assist with the performance of various office management duties, which vary from complex and/or confidential to include personnel files, agendas, travel advance, expenses, calendar management, assistance with special event coordination, escorting, visitor building access.

• Assist with and facilitate in the timely responses to taskers received for ECISO

• Coordinate information updates, and upload information as needed to SharePoint sites.

• Prepare and/or maintain a desktop reference continuity document of duties and responsibilities

• Assist with on/off boarding both federal and contractor personnel

• Manage the  inventory of office equipment/property

• Manage  supplies and equipment orders and distribution for the Office

• Support planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, name tents, roster updates, handouts, etc., support the execution of actual meetings

• Oversee conference room scheduling for the E-CISO's office.

• Prepare and/or update desktop references as needed to standardize use and/or preparation of documents and/or equipment (VTC, plotter, etc.)

• Prepare and/or maintain a desktop reference of duties and responsibilities

• Keep contractor and government Distribution List current

• Keep contractor and government Global Access List current

 

What You Will Need:

• An ACTIVE and MAINTAINED SECRET Federal or DoD security clearance

• Bachelors Degree

• FIVE (5) or more years of experience in a supporting role

• Experience in project management consulting with federal clients

• Experience interacting with and briefing GS-15 government personnel and above.

• Excellent communications skills including written, spoken, and presentation

 

What Would Be Nice To Have:

• Experience leading high performing teams in an information technology environment

• Cybersecurity experience at the State Department

• Familiarity with State Depar