Operations Administrative Assistant

Description

Flexsys is a chemical manufacturing company with operations in the US, Europe, Latin America and Asia. It produces tire additives that enhance the strength and durability of tires for leading manufactures around the world.  We are a global supplier of rubber chemicals and solutions including insoluble sulfur, anti-degradants, and stabilizers. The company’s singular focus is on delivering better solutions for manufacturers of tires and other rubber products that enhance product performance, optimize production efficiency, and ensure supply chain success. As the largest manufacturer of tire-industry additives in the world, and a newly independent entity, Flexsys brings a track record of innovation, quality, specialized expertise, a highly collaborative approach, and a commitment to growth – working together with our customers as a valuable partner, helping to meet their critical objectives.  

An operations administrative assistant provides administrative support to an organization's operations and management team. Their responsibilities include: 

• Communication: Serves as the primary point of contact for office communications, and conveys information accurately in writing and verbally 
• Scheduling: Coordinates meetings, conferences, and events, and prepares travel arrangements 
• Budgeting: Tracks budgets, and initiatives, and participates in developing and monitoring them 
• Purchasing: Purchases office supplies, equipment, and services 
• Document preparation: Compiles, edits, and distributes documents such as memos, emails, reports, and presentations 
• Financial transactions: Handles or assists with financial transactions and control procedures 
• Document Control: champions and manages the Document Control SharePoint site
• Special projects: Works on special projects and coordinates direct mail 
• Confidentiality: Maintains confidentiality and security, and ensures compliance with privacy policies and regulations 

Operations administrative assistants should have strong communication skills, attention to detail, and be able to adapt to changing priorities. They should also be team players who are willing to share responsibilities with others 

Requirements

• High school diploma/GED required
• Bachelor's degree preferred
• Microsoft Office experience required
• Teamwork and communications skills
• Ability to adapt and adjust to changing priorities
• Strong organizational skills