Disability & Leave Programs Specialist (Hybrid)

Title: Disability & Leave Programs Specialist (Hybrid)

State Role Title: Human Resources Analyst II

Hiring Range: $80,320 - $130,520

Pay Band: 5

Agency: VA Dept of Transportation

Location: Old Hwy. Building

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

 

 

Job Duties

The position you are applying for is a hybrid position.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. Are you ready to advance you career at the Virginia Department of Transportation?

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Disability & Leave Programs Specialist in the Central Office located in Richmond, VA. The Disability & Leave Programs Specialist will be responsible for the statewide administration of VDOT's leave and disability programs, Workers’ Compensation program and OSHA recordkeeping and reporting. The successful candidate will be managing these programs as the agency subject-matter expert, interfacing with internal and external business partners including but not limited to Safety, Payroll, the Customer Service Center that does intake of employee injuries, the Virginia Workers’ Compensation Commission, the Office of the Attorney General, the Department of Human Resources and the Office of Health Benefits.

The selected candidate will be responsible for developing and implementing policies and procedures, provide policy guidance and interpretation to customers and will serve as VDOT's statewide program lead for the following programs: workers' compensation, OSHA recordkeeping and reporting, and leave and disability programs. They will act as the agency expert in the delivery of program administration and services involving, but not limited to, disability case management for short-term and long-term disability, worker's compensation, leave programs including FMLA, unpaid leave and OSHA record-keeping and reporting.


This individual will be using our Cardinal HR system (PeopleSoft) and MyCareerConnect HR System (Oracle) to manage the assigned programs, run reports, analyze data, finalize legally required reports (OSHA, EO-109, BLS), and working with the HR local Benefits Administrators in all 10 locations to drive to data accuracy, clean-up, and maintenance of benefits-related information in our HR systems of record.

This position will be required to travel into the Richmond office or other VDOT locations as needed for in-person meetings, training sessions, and conferences.

This position’s specific responsibilities and duties will include, but are not limited to:

Worker's Compensation and OSHA Reporting

• Plan for and ensure compliance with all legally required and state mandated reporting for assigned program areas inclusive of but not limited to: EO-109, OSHA – including annual reporting as well as 300 and 300As, and DOL.

 

Disability Cases

• Provide guidance in resolution of complex cases and issues involving benefit eligibility, claims handling, application of benefits with VSDP including Transitional Work Assignments (TWAs), Workers' Compensation, FMLA, USERRA and other leave programs. Escalate sensitive matters to the supervisor for awareness or assistance in resolution. Act as liaison with DHRM's Workers' Compensation office, VRS' Short-term and Long-term disability team and other third-party administrators on behalf of the agency. Act as gatekeeper for HR systems access to assigned systems in program areas.

Special Projects

• Lead and monitor special projects involving statewide HR program initiatives as assigned. Ensure project milestones and deliverables are identified and projects are implemented effectively.
  
  

Program Administration and Documentation

• Coordinate, direct, and manage assigned program. Ensure adherence to all personnel related federal, state, local laws, and agency policies and procedures. Communicate with leadership, managers and employees on human resources program