Commercial and Small Business Closing Coordinator III

Job Description

The Commercial and Small Business Closing Coordinator will contribute to a team environment by coordinating and leading the loan closing process for commercial and small business loans as well as facilitating the loan closing process for transactions with documentation prepared by external legal counsel. This position will effectively manage the closing timeline to ensure service standards. Position will have direct external customers, lending partners, and external legal counsel contact. Must have strong knowledge and background in the key documentation elements of complex lending arrangements.

Essential Functions

• Conduct review of all loan documentation (originated and broadly syndicated loans) to ensure all legal, credit, collateral, and regulatory requirements are included in the documentation. This will include a wide variety of real estate and commercial documents and contracts, leases, assignments, easement agreements, title reports, appraisals, surveys, mortgage loan documentation, entity formation documentation, partnership agreements and other real estate transaction documentation.

• Review documents received from originating lenders on purchased credit facilities to ensure approved terms and conditions are appropriately documented and all required documents were obtained in accordance with established procedures. Certification of all required documents establishing the power, authority, and existence of all obligors, guarantors, etc. is obtained and is retained appropriately in company records.

• Manage title company process on originated loans including reviewing, analyzing title documents and encumbrances, surveys and parcel maps, leases, and purchase agreements. Communicate with the borrower to see that all title requirements are met at closing. Collateral may involve real estate in multiple counties and states.

• Coordinate the post-closing Legal Review of all loan documents for accuracy and completeness

• *Ensure all original documents are scanned and uploaded to the system of record

  • Compile vital documents for the creation of paper files to be housed in vault

  • Original documents are received via inter-office, USPS or overnight services

  • Coordinate any curative actions required by the independent Quality Control/Legal Review

• Ensure all documents to be recorded at county level are completed

  • Record via E-File OR

  • Mail recording to county courthouse with appropriate recording payment

• Review, monitor and track construction loan progress ensuring inspections are tracked and completed, copies of all applicable documents (i.e. contracts, permits, plans, specs, maps, etc.) are obtained and approved construction costs are not exceeded. This may involve working with title companies for date down endorsements

• Demonstrate knowledge and ability to analyze problems, make decisions, and take measured risks, using available data

• Coach and mentor less experienced team members

• Work as part of a team in a leadership capacity

• Ensure compliance with Northwest’s policies and procedures, and Federal/State regulations

• Navigate Microsoft Office Software, computer applications, and software specific to the department to maximize technology tools and gain efficiency

• Work as part of a team

• Work with on-site equipment

• Complete other duties and special projects as requested by management

Education + Experience preferred

• Bachelor's degree in Business, Business Law, or Paralegal Program

• 3-5 years of Commercial real estate lending experience

• 3-5 years of loan closing and documentation function in law firm

• 3-5 years of experience in a title company closing commercial loans

**This position will work onsite Mon – Thurs (with Friday as an optional work from home day) from any of our hubs:

    INDEPENDENCE, OH
        • 6480 Rockside Woods Blvd S
        Suite 345
        Independence, OH 44131
    
    COLUMBUS, OH
        • HQ
        3 Easton Oval
        Columbus, OH 43219
  
    MOUNT JOY, PA
        • 101 East Main Street
        Mount Joy, PA 17552
    
    WARREN, PA
        • 100 Liberty Street
        Warren, PA 16365
    
    ERIE, PA
        • 800 State Street
        Erie, PA 16501
    
    PITTSBURGH, PA
        • Bellevue 
        532 Lincoln Avenue
        Bellevue, PA 15202
        
        • Pittsburgh Business Office
        525 William Penn Place
        Suite 3550
        Pit