Administrative Assistant II (Option SS - Bilingual Spanish Speaking)

Agency :  Department of Human Services 
Opening Date: 08/19/2024

Closing Date/Time: 08/30/2024 
Salary:   Anticipated Salary: $6,005-$8,678/month ($72,060-$104,136/year) + bilingual pay  
Job Type:   Salaried 
County:   Cook  
Number of Vacancies:   1  
Plan/BU: RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 40379

Position Overview

The Division of Family and Community Services is seeking to hire an administrative assistant. This position functions as administrative support to the Division of Family and Community Services (FCS) Assistant Director of Programs: directs, coordinates, and participates in projects: prepares personnel paperwork for the Assistant Director and/or other designated FCS executive team members: and assists in the implementation of policy and procedures.

Job Responsibilities

1. Functions as administrative support to the Division of Family and Community Services (FCS) Assistant Director of Programs.

2. Directs, coordinates, and participates in projects.  

3. Prepares personnel paperwork for the Assistant Director and/or other designated FCS executive team members.

4. Assists in the implementation of policy and procedures.

5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

2. Requires two (2) years of professional experience in a public or private organization.

3. Requires ability to speak, read, and write Spanish at a colloquial skill level.

Preferred Qualifications

1. Three (3) years of professional work experience communicating effectively (written and orally) in Spanish and English with internal and/or external stakeholders and across multiple forms that aligns with the public or private organization's policies and procedures. 

2. Three (3) years of professional work experience managing complex project management and other administrative support and activities for executive management in a public or private business organization.

3. Three (3) years of professional work experience efficiently assigning and tracking the status of assignments within a private or public organization to ensure they are completed and filed electronically.

4. Three (3) years of professional work experience coordinating multiple projects for a public or private organization, including the development of complex written and/or statistical reports and PowerPoint slide decks, while ensuring att