Business Coordinator - Service Line Operations (19.99 Hours or Less, Non-Benefit Bearing)

Minimum Qualifications:  

Associate’s degree or equivalent and 2 years of office related experience.

Preferred Qualifications:

Auditing experience preferred.

Job Summary:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

Manages and supports the administrative and business/financial execution between UTMB and its EMS vendors.

Job Duties:

·         Financial related tasks

o   Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.

o   Identifies variances in expenditures and reports to customers as appropriate.

o   Coordinates the process’ accounts receivable and posting revenues.

o   Maintains detailed reports and records of accounting data.

o   Assists in the preparation of detailed financial, statistical, and annual reports.

o    Coordinates with purchasing to ensure timely issuance of Purchasing Orders to EMS vendors

·         Software related tasks

o   Composes correspondence and memorandums in appropriate business letter format.

o   Proofreads all completed assignments for grammar, format, and structure.

o   Creates, maintains, and manipulates databases and spreadsheets.

·         Clerical tasks – filing, scheduling, reporting, etc.

o   Conducts audits of EMS bills to verify patient identity, EMS pickup and dropoff locations, and payer information.

o   Develops area/process office record keeping systems.

o   Compiles data for necessary reports and develops reports that are user friendly.

o   Coordinates meeting notifications and prepares agendas.

o   Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule.

·         Customer Service

o   Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area.

o   Ability to think independently and make decisions as necessary.

o   May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

·         Miscellaneous

o   Initiates improvements in work process/environment.

o   Analyzes and standardizes procedures for improved efficiencies.

o   Prioritizes daily work assignments.

o   Contributes ideas and suggestions for improvements to the process.