Construction Project Support Administrator

Classification Title:

Administrative Assistant II

Classification Minimum Requirements:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Job Description:

Project Documentation & Records Management
Maintain project files, databases, and electronic records; prepare reports, meeting minutes, and correspondence to ensure accurate and accessible documentation.  This is completed through our prescribed software and systems.

Financial & Procurement Support
Assist with processing & tracking of requisitions, purchase orders, invoices, and contract tracking to ensure compliance with UF policies and timely processing of payments.  Coordinate between the vendors and UF Construction Administrators on all financial matters.

Project Coordination &Communication
Facilitate communication among project managers, consultants, contractors, and university stakeholders; schedule meetings and distribute project updates.

Schedule & Workflow Tracking
Monitor project timelines, approvals, and workflow processes to minimize delays, highlight bottlenecks, and ensure accountability.

Compliance & Policy Support
Support adherence to UF standards, policies, and procedures, including document reviews, reporting requirements, and quality control processes.

General Administrative Support
Provide office support such as data entry, calendar management, and other tasks to enhance the efficiency of the PDC team. Conduct special administrative projects or participate in committees.

A criminal background will be conducted.

Work hours:  Monday – Friday 8:00 AM-5:00 PM; with one (1) hour lunch

Expected Salary:

Commensurate with experience.

Required Qualifications:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Preferred:

Associate’s degree or Bachelor’s degree preferred (construction management, business administration, or related field).

Minimum two (2) years of project support experience (construction or facilities setting preferred).

Strong organizational, time-management, and multitasking skills.

Proficiency with MS Office Suite, project management software, and database systems.

Knowledge of construction project processes, terminology, and documentation preferred.

Excellent written and verbal communication skills with attention to detail.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Multiple vacancies will be filled from this posting.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required: No