SPECIAL ASSISTANT OF OPERATIONS-CONFIDENTIAL

NEWARK BOARD OF EDUCATION
HUMAN RESOURCE SERVICES
765 BROAD STREET, NEWARK, NEW JERSEY 07102
ROGER LEON, SUPERINTENDENT

SPECIAL ASSISTANT OF OPERATIONS - CONFIDENTIAL 
(Pending availability of funds and Superintendent's approval)
 
The Superintendent invites qualified and interested individuals to apply for the position of Confidential Special Assistant of Operations supporting the work of the School Leadership Team.

DEFINITION:

The Confidential Special Assistant of Operations will serve as a liaison between the Central Office, Principals, and their School Leadership Team as well as other Department Leaders to ensure that students receive outstanding non-instructional support and services in their school.

RESPONSIBILITIES:

The Confidential Special Assistant of Operations will support the work of the School Leadership Team by:

• Assists with daily school operations, including managing school-based schedules, coordinating events, and maintaining records as directed by the School Leadership Team.
• Serves as a primary point of contact for parents, students, and staff regarding district issues.
• Responding to inquiries, resolving school-based issues, and providing summaries of information as requested by the School Leadership Team.
• Spending a minimum of 75% of work time in schools supporting School Leadership Teams with financial, managerial and operational needs.
• Troubleshoots operational issues by identifying solutions and implementing corrective actions as needed.
• Supports school leaders to maintain accurate data and up-to-date records, including student information, attendance, and disciplinary data for the schools in assigned School Leadership Team.
• Serves as liaison between school leaders with operational departments including, budgeting, purchasing, human resource services, facilities, security and safety as well as inventory management, ensuring compliance with district policies and procedures.
• Supports the implementation of district-based policies, procedures, and protocols.
• Leads or participates in special projects and initiatives as directed by leaders.
• Facilitates the acquisition of resources for schools related to district initiatives, and ensuring alignment with budgetary goals.
• Assisting in planning and managing the implementation of the district's summer school programs for the summer season.
• Resolves all assigned SLT and/or Department level issues.
• Supports school leaders in ensuring proper staffing for schools, including monitoring staff attendance, substitute deployment, and filling vacancies.
• Assists in planning and implementing staff development and transferring skills to principals, teachers, and other district staff.
• Provides technical assistance to staff.
• Communicates information between schools and school leadership teams.
• Facilitates obtaining resources from Central Office.
• Working with school administrators to establish specific and targeted student performance goals and metrics.
• Focusing school administrators on student outcomes and teacher quality while assisting with management of school resources, including identifying appropriate additional resources when necessary to meet the instructional needs of school.
• Perform other duties and tasks assigned by Assistant Superintendent.

 
KNOWLEDGE AND ABILITIES:

The ideal candidate will demonstrate the following:

• Knowledge of the principles, practices, and theories of education and school operations.
• Knowledge of principles, practices and coordination methods as they apply to education program and school management.
• Ability to establish and maintain effective working relationships with administrative and school site personnel.
• Ability to prepare clear, concise correspondence and reports containing findings, conclusions, and recommendations.
• Personal accountability for serving all students and ensuring their success.
• Exceptional communication and interpersonal skills.
• Strong goal orientation and a focus on results, thriving in achievement-oriented and fast-paced environments.
• Outstanding critical thinking skills, with the ability to analyze data, identify trends, and develop innovative solutions.
• Excellent project management and execution skills, with the ability to balance strategic goals with detailed action steps.
• Computer skills including Microsoft Office Suite (Outlook, Word, Excel, Access and PowerPoint) and Google Workspaces.

MINIMUM QUALIFICATIONS:

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