KIPP NYC Manager, After School Programs, External Affairs

Company Description

About KIPP NYC

KIPP NYC Public Schools is a non-profit network of 18 free, public charter schools in the Bronx, Brooklyn, and Manhattan. We partner with families and communities to create joyful and rigorous schools in pursuit of a more just world. In 1995 we started our first middle school, KIPP Academy, in the Bronx, with a vision that every child grows up free to create the future they want for themselves and their communities. Today, our network consists of eight elementary schools, nine middle schools, one high school, and KIPP Forward, a comprehensive program to support our students and alumni in choosing and preparing for the educational and career paths that fit their goals and sense of purpose. KIPP NYC currently serves more than 11,000 students and alumni, has a staff of more than 1,000 (11 % of whom are alumni), and continues to grow!

Job Description

Position Overview:

KIPP NYC’s After School Manager is responsible for supporting KIPP NYC after-school programs with administrative tasks. Reporting directly to the Senior Director of After School Programs, the After School Administrative Associate oversees tasks that will directly support the after school at a regional level. They will assist with tasks related to payroll, HR, finance and data collection. The After School Administrative Associate will possess superb organizational skills and set a high bar for ensuring tasks are completed.

Duties and responsibilities include, but are not limited to:

• Supervise Program Directors 
  • Weekly O3s 
  • Mock Site Visits
  • Hire and train new PDs
  • Researching possible vendors for use in DYCD programs
  • Making initial contact with vendors to collect data about programming
  • Arranging for the vendor to meet with Program Directors 
• Facilitate monthly audits of afterschool programs
  • Complete internal audits of employee files, student files and DOH/DYCD site visit items each semester
  • Maintain and update program binders with updated DOH and DYCD information for Program Directors
• Support After School Program Directors and HR in hiring by…
  • Support new hire interview efforts (as needed)
  • Track new hire paperwork for candidates chosen by Program Director
  • Input all background checks for candidates into state reporting systems
  • Provide information to HR for new hire offer letter to be made
  • Maintain staffing rosters for each site
• Support After School Program Directors and Finance
  • Manage credit card expenses being cleared by after school team
  • Manage all regional accounts created for the after school team
  • Ensure all expenses are cleared for the regional level credit card
  • Review expense trackers for correct payroll dates and completion
  • Process invoices Intacct
  • Track Spending of Esser Funds
• Manage data collection and surveys for after school programs
  • Create midyear and end of year surveys for all after school programming
  • Plan, gather, and evaluate feedback from students, parents, staff and school leaders regarding after school programming
  • Fills in onsite at programs as needed.

Qualifications

• At least 3 years experience in after school programming or out of school time programming, with NYC specific experience strongly preferred
• Demonstrated knowledge of DOH regulations and DYCD grant compliance standards preferred
• Attention to detail with an ability to produce high-quality work in a dynamic, fast-paced environment
• Strong work ethic, a sense of humility, and an entrepreneurial spirit to accommodate high level of responsibility 
• Excellent interpersonal skills, with the ability to develop productive working relationships
• Demonstrated passion for and a commitment to the KIPP mission for high-quality public education and the character traits we value: zest, grit, self-control, hope, love, social intelligence, gratitude, and a sense of humor

Additional Information

Compensation and Benefits:

KIPP NYC offers a competitive salary ranging from $80,340 - $92,700. Salary ranges at KIPP NYC are standardized based on role level and role function. Individual salaries are determined through a lens of equity, accounting for years of experience relevant to the role and scope of responsibilities, and are benchmarked against others within the same salary band.

KIPP NYC offers a generous benefits package including, but not limited to, the following:

• Robust benefits that include medical, dental, and vision. 
• 403(b) retirement plan with 50% match after 6 months.