Business Operations Manager

SnapMagic is on a mission to revolutionize the $1.3 trillion electronics industry. Our platform empowers engineers to build faster by making it easy to find and use circuit schematics and CAD models.

Our existing platform (previously known as SnapEDA) is the leading library tool for electrical engineers, helping 2 million engineers each year design products like drones, electric cars, and satellites 10x faster. We are now building SnapMagic Copilot, which is built on a proprietary dataset of over 10 million components, schematic symbols, and footprints created by SnapMagic.

As we scale aggressively, we’re building a culture of excellence, speed, and ownership — and we’re looking for a Business Operations Manager who thrives in a fast-moving environment where impact is the name of the game.

Requirements

What You’ll Be Doing

As SnapMagic's Business Operations Manager, you will have a significant impact on the company, owning the entire business operations function - from high-level strategy to tactical execution. This role is crucial for driving scalability today and into the future as we grow aggressively. In this role, you’ll not only lead business operations but you’ll also work collaboratively with all teams, including sales, marketing, partnerships, engineering and customer success.

 Finance & Revenue Operations

• Oversee all financial operations including payroll (employees, contractors, commissions), budgeting, invoicing, expense management, and monthly financial flux analysis

• Prepare customer quotes and agreements in HubSpot, manage invoicing (recurring and ad hoc), and handle vendor setup forms and Stripe reconciliation

• Maintain financial dashboards (e.g., Annualized Bookings in HubSpot), perform monthly forecast updates, and run, analyze and action invoice and expense reports

• Action the payment aging report by following up on overdue accounts; maintain purchase order (PO) and credit tracking processes.

• Manage equity administration through Carta

• Automate and continuously improve GTM workflows and systems (HubSpot, Google Sheets, Slides, etc.), including managing our Hubspot CRM

Recruiting & People Operations

• Own the full recruiting lifecycle: source candidates, post/review job descriptions, manage pipelines, and drive recruiter accountability

• Train and support hiring managers and team admins in recruiting processes and manage outcomes

• Manage onboarding workflows, compliance trainings (e.g., E-Verify, harassment prevention), and internal enablement programs

Systems & Strategic Execution

• Automate routine processes with tools like HubSpot, QuickBooks, Stripe, and Google Workspace to improve efficiency and accuracy

• Maintain and enforce documentation standards: ensure Notion, SOPs, and Google Drive are well-organized and up-to-date across all functions

• Run the OKR/KPI process: support leadership in quarterly planning and develop the framework for team accountability

• Champion a culture of documentation by owning and managing our Notion and Google Drive workspaces

• Track and manage SLAs across the organization

• Manage the legal contract pipeline: track status, enforce SLA timelines, and coordinate with external counsel
  Ensure timely completion of vendor forms, NDAs, and compliance documentation

Office & General Business Operations

• Manage relationships with vendors, insurance providers, and other stakeholders to meet operational needs and negotiate renewals

• Maintain daily office operations: mail handling, inventory, cleanliness, and supplies

Who You Are

• Track record of success in an operational role at a VC-backed startup (seed or Series A stage)

• Exceptional organizational skills with an obsessive attention to detail

• Ability to juggle multiple projects, prioritize effectively, and meet tight deadlines

• Strong reasoning, analytical, and systems-thinking abilities

• Excellent verbal and written communication skills

• High standards of excellence from yourself and those around you