Accounts Payable and Sub-Imprest Funds Unit Chief

Job Description

Note: This position is open only to current employees of the City of New York currently serving in permanent (not provisional) civil service titles of either Management Auditor, Accountant, Procurement Analyst, Administrative Procurement Analyst, Administrative Accountant, Administrative Management Auditor, Associate Staff Analyst, Administrative Staff Analyst, Principal Administrative Associate, or Administrative Manager.

Please clearly indicate your permanent civil service title on your resume and cover letter.

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.

The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.

Reporting to the Director of Finance, the core responsibilities of the Accounts Payable and Sub-Imprest Funds Unit Chief include ensuring timely and accurate processing of invoices for payments pursuant to the terms of capital and expense contracts, intra-City agreements and per diem payment arrangements, implementing and improving policies and procedures, maintaining the sub-imprest (miscellaneous) funds and collaborating with other teams to optimize financial processes. These responsibilities will also include reporting and compliance activities related to accounts payable.

- Invoice Processing & Payments: Ensure timely and accurate processing of invoices for payments in accordance with contract terms and conditions, capital/expense contracts, and City policies.

- Policy & Procedure Development: Create, implement, and improve accounts payable policies and procedures to optimize financial processes.

- Staff Supervision & Training: Oversee and direct the activities of accounts payable staff to ensure accuracy in payment details. Foster a culture of continuous staff development and training to ensure adherence to Comptroller Directives and City policies.

- Timely Payment Monitoring: Monitor the timeliness of invoice payments to ensure adherence to prompt payment rules and compliance with City policies, Comptroller Directives, and contract terms.

- Monthly & Year-End Closing: Perform monthly and year-end accounting closing procedures in accordance with NYC Directives. Direct staff in the completion of these tasks, ensuring accuracy and compliance.

- Customer Service & Communication: Provide excellent customer service by coordinating and resolving payment issues with vendors and other stakeholders. Direct staff to ensure smooth communication and issue resolution.

- Data Analytics & Reporting: Utilize data analytics tools to assess accounts payable performance, identify trends, and pinpoint areas for process improvement. Drive efforts to streamline processes and enhance internal controls.

- Performance Metrics: Use data and dashboards to track and communicate performance metrics to the team, ensuring accountability and continuous improvement.

QUALIFICATION REQUIREMENTS:

This position is open only to current employees of the City of New York currently serving in permanent (not provisional) civil service titles of either Management Auditor, Accountant, Procurement Analyst, Administrative Procurement Analyst, Administrative Accountant, Administrative Management Auditor, Associate Staff Analyst, Administrative Staff Analyst, Principal Administrative Associate, or Administrative Manager.

MANAGEMENT AUDITOR - 40502

Qualifications

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in: advanced accounting, auditing, and cost accounting; and one of the following:
(A) one year of full-time satisfactory experience in management auditing, financial auditing, and/or information technology (IT)