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Office Clerk - Student Affairs
Support FBISD SchoolsSugar Land, United Statesfull_timeVerifiedPosted 2 Oct 2024
About the role
Office Clerk - Student Affairs - (240002JS)
The Clerk Office will provide a wide range of clerical support for the operations and functions of the department. Work decisions are made in accordance with established precedents and departmental policies.
To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Spec
Description
Job OverviewThe Clerk Office will provide a wide range of clerical support for the operations and functions of the department. Work decisions are made in accordance with established precedents and departmental policies.
Position Description
Essential Duties and Responsibilities
Records
- Organize and maintain filing systems according to standard filing procedures and reconcile various records such as inventories of supplies and equipment
- Prepare, scan, file, and maintain a variety of department-related documentation
- Prepare correspondence, assemble and disseminate materials and mailings
- Assist with gathering and compiling data
- Assist with document preparation for contract documents
- Perform a wide range of data entry processing
- Maintain inventory records
- Track and document the use of department equipment through sign-in sheets
- Maintain, track and document all files checked out to authorized personnel
- Operate a variety of standard office equipment while performing basic troubleshooting tasks for the equipment, and schedule routine maintenance as needed
- Perform a wide range of general office responsibilities including filing, making labels, faxing, scanning and photocopying
- Perform a wide range of data entry tasks such as preparing documents, spreadsheets, and presentations
- Compose routine correspondence and other communication
- Answer phone inquiries, providing information, transferring calls or taking message as applicable
- Assist with purging of records for records retention and storage
- Utilize district software programs to support the department functions
- Serve as a back-up for others as needed
Qualifications
Qualification RequirementsTo perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.
- High School Diploma or GED
- Minimum of 1 year Clerical/secretarial experience, preferably in an educational office environment
- Proficient in the use of computer programs such as Excel, PowerPoint, and Word
- Strong interpersonal, organizational, and communication skills, orally, in writing, and in preparing presentations
- Ability to maintain a high level of confidentiality
- Ability to organize and prioritize workload
- Ability to multi-task and meet deadlines
- Ability to establish and maintain successful working relationships with fellow employees, central and school-based staff and the public
- Ability to work independently and in group environment
- Demonstrated experience in general office procedures, including data entry, records management and inventory maintenance
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.
The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Spec
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