Administrative Coordinator

Overview

Natural Resources Defense Council (NRDC) is the nation's most effective environmental action group, combining the power of more than two million members and online activists with the expertise of nearly 500 scientists, lawyers, policy advocates, and other professionals across the globe ensure the rights of all people to the air, the water, and the wild. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff – a force for nature - work out of offices in New York, Washington DC, Chicago, Los Angeles, San Francisco, Bozeman, Montana and Beijing. 

 

The NRDC Action Fund is an affiliated but separate organization from the Natural Resources Defense Council (NRDC). The NRDC Action Fund’s mission is to build political support in the United States for protecting the planet and its people. We mobilize influential constituencies, experts, community leaders and others to directly advocate for clean air and water, public health, biodiversity, and a stable climate. We support candidates who stand up for environmental protection, and we expose those who side with polluters rather than the public good. The NRDC Action Fund is a primary purpose c4 with a majority of its work being advocacy, not electoral. The NRDC Action Fund has both a PAC and a super PAC, NRDC Action Votes.

 

NRDC Action Fund is seeking an Administrative Coordinator to work with our team in our Washington, D.C. office. 

 

POSITION SUMMARY  

The Administrative Coordinator provides administrative and operations support for the Action Fund team and team members.  

Responsibilities

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions: 

• Provide administrative and logistical support to assigned teams, per NRDC’s administrative guidelines. This includes, but is not limited to: 
  • Provide budgeting and accounting support, including processing invoices, maintaining contracts, preparing reports, and tracking spend.  
  • Responsible for contract submission and facilitation of institutional processes related to contract approval and vendor set-up.  
  • Manage electronic filing systems and databases related to contracts, invoices and other team files for the assigned team. 
• Provide administrative and logistical support to assigned team members, per NRDC’s administrative guidelines. This may include, but is not limited to:   
  • Schedule calendar appointments and meetings.  
  • Draft, edit, format, or proofread materials, correspondence or reports. 
  • Create and submit expense reports on behalf of assigned team members; may be asked to book travel and plan associated logistics. 
  • Schedule, organize, prepare for, and follow-up on assigned meetings, including planning logistics, preparing materials, taking notes, and sending out action items.  
  • Assist with event planning and management, which may require working with external parties, event scheduling, arranging catering, printing, materials preparation, and liaising with Workplace Strategy. 
• Provide support to ensure effective communication, collaboration, and information-sharing within the department and with external institutional partners. 

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned.

Qualifications

Minimum Education & Experience:

• High School Diploma or GED. 
• 1-3 years of relevant work experience. 
• And/or equivalent education or experience. 

Skills, Abilities, Competencies 

• Commitment to NRDC’s mission, values, and DEI principles 
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse colleagues, leaders and partners. 
• Demonstrated ability to perform or quickly learn new tasks, systems, and technology. 
• Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail. 
• Excellent written and verbal communication skills. 
• Strong problem-solving skills. 
• Excellent editing, research, and data synthesis skills. 
• Willingness and flexibility to work paid overtime, when needed. 
• Orientation towards working with a broad range of people on different projects.  
• Strict adherence to confidentiality requirements and discretion with sensitive information