Executive Assistant I - Medical Staff Services - Kettering - FT/Days

Overview

Kettering Health is a not-for-profit system of 13 medical centers and more than 120 outpatient facilities serving southwest Ohio. We are committed to transforming the health care experience with high-quality care for every stage of life. Our service-oriented mission is in action every day, whether it’s by providing care in our facilities, training the next generation of health care professionals, or serving others through international outreach.

 

Campus Overview

Kettering Health Main Campus

• Kettering Health Main Campus, formerly Kettering Medical Center, is the flagship hospital of Kettering Health and has been serving Kettering, Ohio and the Greater Dayton area since 1964.
• The facility includes the Benjamin and Marian Schuster Heart Hospital, maternity service with a level III neonatal intensive care unit (NICU), and level II Emergency Care.
• In 2020, KH Main Campus received an “A” from the Leapfrog Group, a national patient safety watchdog, ranking among the safest hospitals in the United States.
• Received 4 Star Baby-Friendly Hospital status by the Ohio Hospital Association.
• Awarded as one of the 50 Top Cardiovascular Hospitals by IBM Watson Health in 2020.
• Kettering received the Outstanding Patient Experience Award by Healthgrades (2017-2019).
• Accredited by the American College of Emergency Physicians as a Level 3 Geriatric Emergency Department.
• 465-bed hospital (includes newborn beds)

Responsibilities & Requirements

Responsibilities

• To provide administrative support and document preparation to the Foundation President, leadership and staff.
• To exhibit a broad range of secretarial skills (including office recordkeeping, scheduling meetings and travel arrangements); and to coordinate Board of Directors’ meetings
• Establish and maintain effective working relationships and solutions for problem solving
• Assist in meeting room setup including video/computer, tables, chairs preparation
• Occasional work schedule modifications
• All other duties as requested/assigned that may include agendas, minutes, spreadsheets, data gathering, monthly statements, preparing finance documents.

Preferred Qualifications

Qualifications

• Proficient in use of computer programs (Word, PowerPoint, Excel, electronic mail, desktop publishing) and other office equipment
• Must have excellent telephone and public relations skills
• Proficient in grammar, syntax, and proofreading
• Letter and memo composition and editing
• Personal demeanor that involves a professional appearance and a personable attitude, resulting in a sense of confidence in the Foundation
• Associate or Bachelor’s degree required
• Previous administrative interaction preferred
• 3+ years of clerical/executive assistant experience preferred
• Medical Terminology, experience with medical service lines and healthcare
• Must be an excellent communicator including phone, email, social media, public relations; maintaining phone and social media etiquette
• Must be able to maintain strict confidentiality
• Efficiently and accurately prioritizes and manages mulitple tasks or projects simultaneously;from different sources including all Nursing Leaders, Educators