Business Manager - Business Operations Team

Department:

College of Engineering and Information Technology, Shared Services Center (COEIT SSC)

The COEIT SSC supports the college by providing services related to payroll, procurement, finance and grants administration. 

Position Overview:

This position will be a member of the College’s Shared Services Center, within the BOT Team and report to the Director of the Center.  This position will be the key point of contact for all payroll related issues and serve as an advisor to the college, departments and leadership in the college as how best to navigate payroll related issues. They will be an expert on UMBC/USM and the State’s payroll policy and procedures and liaison between the college and Payroll/HR on any issues as needed. The position will also be the primary expert for the college on procurement and travel, working with business services and university procurement to stay up-to-date on policies and procedures, and advocate to enhance/improve university/college policy and procedures.

Why Work at UMBC?

UMBC offers competitive compensation.  This role starts at $85,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

What is it like to work at UMBC?  Check out Glassdoor or Indeed.

For 15 years in a row UMBC has been recognized as a Great College to Work For! 

Telework:

A hybrid telework schedule may be available. 

Responsibilities:

• Oversee, review and approve all of the college’s payroll. Including new hires, terminations, changes to positions which impact payroll, approving time-entry, ensuring the accuracy of all of the college’s payroll, summer pay and other HR/Payroll activities.
• Staying up-to-date on relevant policies and procedures from the state, University System, and/or University.
• Assign payroll tasks to staff within the Business Operations unit for processing.
• Intake requests for purchasing (non-p-card purchases) and assign to Business Operations staff for processing.
• Review all requests and transactions for accuracy before initiating the buying/approval process to eliminate/minimize errors and reduce the number of transactions returned for correction (cutting down on cycle time).
• Attend, participate and/or lead relevant trainings or committees related to payroll, HR or procurement on behalf of the college.

• Develop, enhance, and maintain the college’s request tracker (RT) platform, queues and web interface

• Ensure all configuration files are current and work-flow is operational and accurate. 
• Develop, train, mentor staff within the Business Operations Unit.
• Provide quarterly and annual performance reviews to staff members.

Required Minimum Qualifications:

Education Required: Bachelor’s Degree in Business, Accounting, Finance, Economics or a related field.

Experience Required: 7 years of experience in a combination of payroll and procurement related activities. And at least 3 year’s experience leading a diverse team, supporting their training and development needs.

Preferred Qualifications: 

• Strong problem-solving and decision-making skills with a proven track record of streamlining business processes and resolving complex issues.

• Expertise in managing payroll, accounts payable, procurement, and travel reimbursement within a large or complex organization, preferably in higher education.

• Excellent communication and interpersonal skills, with experience advising leadership and collaborating across functional areas.

• Familiarity with university, system, and state-level business policies and procedures; direct experience in a higher education setting is strongly preferred.

• Experience using and customizing workflow tracking systems, including the ability to design and generate reports and partner with IT and other stakeholders to improve service delivery.

Background Screening Statement:

A background check will be required. 

Special Instructions to Applicants:

Upload a cover letter and a resume.  

Closing Date: Open Until Filled Benefits:

UMBC offers a rich benefit