Administrative Program Coordinator
The University of Texas at AustinAbout the role
Job Posting Title:
Administrative Program Coordinator----
Hiring Department:
Special Education----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt from FLSA----
Earliest Start Date:
Aug 04, 2026----
Position Duration:
Expected to Continue Until Aug 31, 2027----
Location:
UT MAIN CAMPUS----
Job Details:
Purpose
The Meadows Center for Preventing Educational Risk (MCPER) at The University of Texas at Austin (UT Austin) is seeking a dynamic and team-oriented individual to provide administrative support to multiple projects, including Texas Intervention Academies and Tiered Interventions Using Evidence-Based Research (TIER). This candidate may also support additional projects, as determined by the direct supervisor.
Responsibilities
Maintain and monitor budgets for research projects, work with PIs on contracts and amendments, and annual and progress reports.
Create and post new positions. Process new hires, initiate background checks. Ensure new employees complete onboarding tasks in Workday. Serve as I-9 partner.
Manages HR inbox and serves as a resource to center staff regarding university policies. Serves as liaison between MCPER, COE HR and Finance teams, and SWS.
Process HR transactions such as reallocations, transfers, reclassifications, additional duties pay, and other changes to employment for center staff. Update accounting spreadsheets and maintain digital files on Box according to these changes.
Work with research staff to prepare proposals for submission to prospective sponsoring agencies and organizations in accordance with university and sponsoring agency guidelines and deadlines.
Process GRA appointments and tuition payments. Coordinate GRA evaluations.
Update and maintain administrative spreadsheets, Box, and paper files.
Additional duties, as assigned
Required Qualifications
Bachelor's degree and 5 years of relevant experience.
Experience coordinating projects with excellent interpersonal skills.
Experience with DEFINE and working with UT contracts and grants.
Experience with Workday and onboarding and offboarding of full-time, part-time, and hourly staff.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Master's degree and 10 years of relevant experience.
Salary Range
$70,000 - $78,000
Working Conditions
Typical office environment
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotionalApply for this role
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