DOC Stateville CC Office Assistant - Record Office

Position Title: Office Assistant

Job Requisition ID: 51957 
Closing Date: 12/24/2025 11:59 p.m.
​Agency: Department of Corrections
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $3,942/month; CBA Applies; Full Range: $3,942-$5,183/month
Job Type: Salaried
Category: Full Time 
County: Will
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

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Position Overview

The Illinois Department of Corrections is seeking an Office Assistant to work at Stateville Correctional Center.  This position is responsible for entering information into the Offender 360 (O360) system, and answering telephone and written requests from outside agencies and individuals regarding individuals in custody checks and names searches. We encourage all qualified applicants to apply.

Essential Functions

• Receives checks and accurately enters transfer information into the Offender 360 (O360) system of individuals in custody who transfer in or out of this facility.
• Enters updated data into O360 regarding individuals in custody privilege denial, escape risk, supervision level, paroles, discharges, restrictive housing, assignments, protective custody, and living units.
• Enters arrest warrants in O360 that have been issued or withdrawn.
• Updates O360 data on individuals in custody receiving supplemental sentence credits, program sentence credits, revocations, and restorations of good conduct credit.
• Answers telephone and written requests from outside agencies and individuals regarding individuals in custody checks and names searches.
• Performs other duties assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires the ability to keyboard accurately at 35 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires