Executive Assistant

The Executive Assistant provides high-level administrative support to the Senior Leadership Team as assigned. As a highly organized coordinator of people and processes, the Executive Assistant serves as a key support to the Senior Leadership Team of Inmar, enabling the achievement of organizational objectives and key results.

The Executive Assistant plays a primary role in facilitating the general management of the group, coordinating time, resources, and communication (internal and external) dedicated to strategic priorities, and managing projects involving key stakeholders across the organization.

This position will be located onsite at the corporate headquarters in downtown Winston Salem, NC

Primary Accountabilities:

Administrative

• Provide high-level administrative support and assistance to the Executive Leadership and/or other assigned leadership staff.

• Perform a wide range of administrative and general support duties of a highly responsible and confidential nature in support of the Senior Leadership Team.

• Maintain and prioritize daily schedules and workload.

• Work independently, receiving a minimum of detailed supervision and guidance.

• Perform clerical and administrative tasks including drafting letters, processing invoices and reports, scheduling appointments, and coordinating meetings.

• Arrange travel and accommodations for executives.

• Responsible for maintaining records and performing additional duties as assigned by executives.

• Additional Responsibilities:

  • Performs other duties as assigned

  • Complies with all policies and standards

• Required Qualifications:

  • Associates in business or related field; Bachelor’s degree preferred

  • 4-6+ years of experience working as an Executive Assistant or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities needed to complete the job responsibilities required

  • Excellent verbal and written communication skills

  • Excellent organizational skills and attention to detail

  • Excellent time management skills with a proven ability to meet deadlines

  • Ability to function well in a high-paced and at times stressful environment

  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

  • Extremely proficient with Microsoft Office Suite and Google Suite

• Physical Demands
  
  The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

  • Use Hands to Handle Objects - Regularly

  • Reach with Hands or Arms - Regularly

  • Talk or Hear and Read Instructions - Regularly

  • Stand, Kneel, or Stoop and Lift 20 Pounds - Occasionally

  • View Items at a Close Range - Frequently

• Rarely: Job requires this activity up to 25% of the time
  Occasionally: Job requires this activity between 25% - 50% of the time
  Frequently: Job requires this activity between 50% - 75% of the time
  Constantly: Job requires this activity more than 75% of the time
  
  Individual Competencies

  • Communication: Contributes to strategy for their team.

  • Problem Solving: Completes routine and repetitive tasks where tasks are straightforward.

  • Accountability: Entire organization.

  • Teamwork: Advanced communication skills used to lead a team.

  • Collaboration: Creates internal alliances outside the immediate team or department.

  • Authenticity: Departmental oversight including goal setting, budget management, and resu