Executive Assistant

Harkla is a dynamic organization dedicated to providing sensory products for children with special needs and offering online training for parents, teachers, and therapists. We take pride in making a positive impact on the lives of those we serve, and we are seeking a dedicated Executive Assistant to help us achieve our mission.

We are in search of a flexible, detail-oriented Executive Assistant who will be the right hand to our CEO, Casey. As a small but ambitious team, Casey juggles numerous responsibilities within the company and works across various departments. The Executive Assistant will serve as an extension of Casey, seamlessly navigating through tasks in admin, product development, marketing, sales, and more. This role offers a unique opportunity to be an integral part of our growing organization and make a meaningful contribution.

Key Responsibilities

Admin / Random:

- Manage and organize daily email correspondence (2x daily).

- Assist with tax-related tasks.

- Track and document product testing processes.

- Organize and maintain company documents.

- Create Standard Operating Procedures (SOPs) based on screenshares and guidance.

Product Development:

- Conduct product research to support development initiatives.

- Organize project tasks and team activities using Asana.

- Liaise with factories and suppliers as needed.

- Maintain detailed records of Bills of Materials (BOMs) and product costs.

Meta Ads:

- Collect and organize advertising creative assets.

- Coordinate influencer seeding efforts.

- Track and report on creative content for advertising campaigns.

- Conduct research and planning for creative content.

Outbound School Sales:

- Manage initial email inquiries and responses.

- Follow up on leads and prospects using Pipedrive.

- Create content for CEO's LinkedIn profile.

Content Marketing:

- Assist in setting up and coordinating monthly webinars.

- Incorporate affiliate links into relevant marketing materials.

- Take over the preparation of podcast show notes.

Shopify Sales:

- Support in product listing and updates on the Shopify platform.

- Execute basic data entry and administrative tasks as required.

Software to Learn:

- Use ChatGPT to write content as the CEO.

- Familiarize and operate with Asana and Pipedrive as part of company processes.

Qualifications:

• 3+ years of relevant experience

• Detail-oriented individual with the ability to maintain a high level of accuracy in tasks.

• Strong willingness to learn and adapt to various responsibilities.

• Tech Savvy

• Excellent communication and organization skills.

• Familiarity with Shopify, Asana, and Pipedrive is a plus.

• Experience with Children with special needs is a HUGE plus.