Administrative Assistant

The Administrative Assistant will develop and maintain processes for onboarding and off boarding contractor personnel as well as aiding the Program Manager (PM), Contracting Officer's Representative (COR) and Program Management Office (PMO) in assigning, monitoring and dispositioning contract taskers to completion. The position is onsite, full time in San Antonio Tx.

Responsibilities:

• Organize, prioritize, assign, and follow through to completion the primary work tasking mechanism on behalf of the key stakeholders and contract management personnel 
• Provide administrative support to ensure efficient operation of the office
• Develop and employ onboarding/offboarding databases and processes to streamline contractors entry/exit from the program
• Develop and maintain contractor and key government personnel telephone and email roster
• Answer and direct phone calls, take messages, and handle correspondence
• Greet visitors and direct them to the appropriate person or department
• Organize and schedule appointments, meetings, and events
• Provide on-site manpower support to the PMO for annual conferences and supported TDYs
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system for important documents
• Update and maintain office policies and procedures

Requirements:

• High School diploma with 3-6 years of relevant administrative experience
• Must have verified DOD Top Secret w/ SCI clearance eligibility on Day 1
• Must possess excellent organization skills
• Must have proven experience with a ticketing system and MS Office 365 products
• Must be able to take highly accurate and detailed meeting minutes and send to designated organization members

Preferred:

• Previous experience in a military organization in an administrative role a bonus
• Highly effective written and oral communication skills
• Extensive knowledge of MS office products and minor database management