Executive Assistant

                    

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

                        

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

                                    

Job Title

Executive Assistant

                        

Location

Cleveland

                    

Facility

Cleveland Clinic Main Campus

                     

Department

Executive Board Office-Executive Administration

                      

Job Code

B99934

                     

Shift

Days

                       

Schedule

8:00am-5:00pm

                       

Job Summary

                         

Job Details

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.  

As the Executive Assistant to the CEO and President, you will provide high-level administrative support, acting as the primary point of contact for internal and external stakeholders, including executives, Board members, media, and government representatives. In this role, you will manage calendars, coordinate meetings and events, screen calls and visitors, and arrange complex domestic and international travel, ensuring seamless support for the CEO and President.

This is a regular retiree PRN position, with caregivers working days between 8:00 a.m. – 5:00 p.m., averaging 8–10 hours every other month, with additional hours as needed.

A caregiver who excels in this role will:  

• Provide administrative support for Chief Executive Officer and President.

• Serve as the primary point of contact for internal and external constituencies pertaining to the Chief Executive Officer and President.

• Receive and screen visitors while answering telephone calls then use independent judgment to determine priority and sensitivity of inquiries and responses.

• Manage media, government, and external inquiries for the Chief Executive Officer and President.

• Prepare and/or supervise the preparation of correspondence, forms, reports and other written communications.

• Maintain assigned calendar(s).

• Schedule and coordinate; meetings, conferences, special events, and appointments.

• Arrange complex and detailed domestic and international travel plans and itineraries.

• Complete expense reimbursement reports.

• Originate, prepare, process and edit personnel, financial or operational reports and documents.

• Source and communicate with external vendors for special projects as indicated by the Chief Executive Officer and President.

• Provide basic floor coverage and assist at the reception desk.

• Other duties as assigned.

Minimum qualifications for the ideal future caregiver include:  

• High School Diploma or GED 

• Five years of office or clerical experience

• Ability to maintain complete discretion and confidentiality

• Organizational skills and ability to multi-task

• Strong computer skills

• Ability to make complex travel arrangements

• May require a minimum typing proficiency of 65 WPM with accuracy

Preferred qualifications for the ideal future caregiver include:  

• Business School certificate or Bachelor’s degree

• Specialized training in desktop office software

Physical Requirements:

• Ability to perform work in a stationary position for extended periods

• Ability to operate a computer and other office equipment

• Ability to communicate and exchange accurate information

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment, as required.

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.