Secretary Sr.

Title: Secretary Sr.

State Role Title: Secretary Sr.

Hiring Range: $40,170-$41,579

Pay Band: 2

Agency: Virginia Department of Health

Location: CHESAPEAKE HQ

Agency Website: https://www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

Are you a well-rounded, organized, customer service driven, team player? Join the Virginia Department of Health's efforts in becoming the healthiest state in the nation! The Virginia Department of Health- Chesapeake District is seeking a detail-oriented administrative professional with strong multi-tasking and analytical skills to provide clerical and administrative support to the Baby Care and LTSS Programs. These roles duties include performing a variety of clerical and administrative support tasks such as typing, filing, reception, scheduling appointments, making reservations, sorting mail, transcribing, receiving occasional guidance in support of a higher level administrative, technical or professionals. On the day-to-day tasks routinely require discretion and interpretation of guidelines, procedures or processes. Administrative functions to include but not limited to providing support, assistance and demonstrating sound customer service to internal and external clients. Answer, screen and directing inbound phone calls, create and address referrals for the programs by gathering all pertinent demographic information for home visits and/or screening appointments. Works collaboratively to maintain on-going communication with multidisciplinary team within the health department and with the Department of Social Services, as well as other community stakeholders for these programs.

Minimum Qualifications

• Ability to follow established policies and procedures
• Ability to follow directions and work effectively as part of a team
• Knowledge and demonstrated skill of basic computer applications and other automated systems
• Strong skills in using Microsoft Office Products such as word, excel and PowerPoint

Additional Considerations

• High School Diploma
• Experience in office setting specific to program area

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance,
retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick,
family/personal, and annual leave

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply! Supplemental Questions: You may be required to respond to position-specific questions