Office Associate - Voucher Control

​Agency: Illinois Office of Comptroller
Class Title: OFFICE ASSOCIATE - 83803 
Bilingual Option: None 
Closing Date/Time: 04/11/2025
Salary: $51,038.74/year - $66,849.94/year
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: IFT/Teamsters

 

 

 *********A RESUME IS REQUIRED FOR THIS POSTING*********

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number  46078 

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

 

The Illinois Office of the Comptroller is seeking applicants for the position of Office Associate - Voucher Control

 

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all. 

Major Function

Under direct supervision of the Public Service Administrator/Supervisor of the Voucher Control Unit, the Office Associate compiles and verifies vouchers with balance reports and may contact agencies regarding balancing inquiries and travel vouchers. The incumbent utilizes Statewide Accounting Management System (SAMS) to conduct voucher research. The Office Associate provides general office support including handling routine correspondence, mail, filing, and answering phones.

Job Responsibilities

• Reconciles voucher reports and maintains voucher files.

Prepares paper vouchers in batch order and then pulls remittance copies by comparing batch numbers between vouchers and queries ran in Microsoft Access.
Provides vouchers to Warrant Distribution to dispense with matching warrants and then files the vouchers. 
Maintains a daily log on all vouchers accepted for the day.

 

• Receives balancing report with accompanying paper vouchers from agencies.

Verifies signature/certification and confirms that information matches what is shown on Illinois Office of Comptroller (IOC) balancing reports (IA5A)
Releases commercial voucher files on Payment Voucher Submission and Status (PVSB) screen in SAMS for processing during n