Administrative Assistant

About the Role

Are you an elite-level administrative professional ready to step into the engine room of one of the fastest-growing home service companies in the Midwest?

We’re looking for a high-performing Executive / Administrative Assistant to directly support our VP of Business Development. This is not a basic admin role—this is a strategic support position designed for someone who thrives in a fast-paced, data-driven environment. You'll help drive efficiency, clarity, and execution across multiple departments including HVAC, Plumbing, Electrical, and more.

Pay Range- $50K-$55K

What You’ll Do

Operational Support & Reporting:

• Run, format, and interpret daily and weekly Excel reports across multiple departments

• Provide clear, digestible overviews highlighting key metrics, red flags, and growth opportunities

• Support meeting prep by compiling performance dashboards, updating scorecards, and tracking KPIs

Communication & Scheduling:

• Manage Outlook calendars, proactively schedule meetings, and ensure deadlines are met

• Serve as gatekeeper and liaison for incoming communications—whether internal teams or external partners

• Coordinate follow-ups, call recaps, and assist in preparing high-level executive summaries

Documentation & Admin Duties:

• Draft and edit reports, proposals, SOPs, and slide decks

• Maintain records for ongoing projects across sales, service, and training operations

• Help coordinate departmental initiatives, contests, or marketing campaigns

What You Bring

• 3+ years in an executive, operations, or administrative role

• Expert proficiency in Microsoft Excel (pivot tables, formulas, dashboards)

• Proficiency in Microsoft Outlook, Word, and PowerPoint

• Strong reporting and analytical skills — you can take raw numbers and make them meaningful

• High organizational IQ — able to anticipate next steps, streamline workflow, and juggle multiple priorities

• Confidentiality and professionalism when dealing with executive-level information

Previous Experience 

• HVAC, plumbing, construction, or trades industry exposure

• Experience with CRM, project management, or call tracking software

• Bilingual communication (English/Spanish)

Four Seasons Benefits Package

• Medical Insurance - Multiple plan options with employer contributions
• Dental Plans - Free for employee only coverage
• Vision Plans - Free for employee only coverage
• Supplemental
• Short Term Disability - Free to the employee
• Long Term Disability - Offered at discounted rates
• Life Insurance - Free $25k coverage, may purchase additional coverage at discounted rates
• Vacation
• Paid Time Off
• Holiday Pay