Program Coordinator I, Biomedical Engineering

Department:

85082 Wake Forest University Health Sciences - Academic Biomedical Engineering

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Will be full time on site.

Pay Range

$25.30 - $37.95

Position SummaryThe Program Coordinator provides administrative, technical, and program coordination support for the Department of Biomedical Engineering, with primary responsibility for managing the Summer Intern Program. This role supports faculty, students, and departmental operations through coordination of academic programming, communications, purchasing, vendor management, and event logistics.This position requires a high level of organization, initiative, and comfort working across academic, IT, and administrative systems.Primary Tasks & ResponsibilitiesProgram Coordination & Student Support

• Manage all administrative aspects of the REU Summer Intern Program, including:
  • Application coordination, communication with candidates, and program timelines
  • Onboarding of interns, including paperwork, system access, training coordination, and compliance requirements
  • Acting as a primary point of contact for interns throughout the program
• Coordinate and schedule courses, research seminars, defenses, and special events, including:
  • Calendar management
  • Room scheduling and virtual/hybrid setup
  • Broadcasting and recording support for courses, seminars, and defenses

Communications & Outreach

• Create and post social media content to support departmental programs, events, and summer research initiatives
• Maintain accurate, up‑to‑date information for program communications and promotional efforts
• Assist with internal and external communications related to academic and research activities

Administrative & Financial Support

• Order program and office supplies; track inventory and ensure timely replenishment
• Process invoices, reimbursements, and purchasing requests in accordance with departmental and institutional policies
• Add and maintain vendors in Workday Supplier Services (WSS) or equivalent financial systems
• Assist with basic budget tracking and documentation for programs and events

Technical & Operational Support

• Provide basic IT troubleshooting support for faculty, staff, students, and visiting interns (e.g., audio/visual issues, classroom technology, access coordination)
• Coordinate with central IT and instructional technology teams as needed
• Support hybrid and broadcast technology for courses, seminars, and academic defenses

Required Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2–3 years of experience in administrative support, program coordination, or academic operations
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office and/or Google Workspace
• Strong written and verbal communication skills
• Ability to work effectively with faculty, students, and external partners

Preferred Qualifications

• Experience in higher education or research administration
• Familiarity with student programs, internships, or summer research initiatives
• Experience with purchasing systems, invoice processing, and vendor setup (e.g., Workday/WSS)
• Experience supporting AV, broadcasting, or hybrid classrooms
• Comfort supporting STEM or Biomedical Engineering environments

Work Environment

• 5 days a week on‑site 
• Increased activity during summer intern program and academic events
• Occasional evening or event coverage may be required

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job<