ACCOUNTANT II - 64060519

Requisition No: 854040 

Agency: Department of Health

Working Title: ACCOUNTANT II - 64060519

 Pay Plan: Career Service

Position Number: 64060519 

Salary:  $47,000.00-$55,000.00 

Posting Closing Date: 06/10/2025 

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                                                                                                      Job posting category – Open Competitive

 

Your Specific Responsibilities:

This is an independent accounting work maintaining complex accounting and financial records for the Administrative and Financial Management office at the Florida Department of Health in Miami-Dade County.

 

Conducts pre-audits of financial records to ensure compliance with applicable state rules and regulations as stated in Florida Statues section 215.422 and the Florida Administrative Code Chapter 3A-24. Verifies Purchase Orders, organization codes, object codes, description on documents, units, total amounts, receiving reports, and other related information for completeness and accuracy. Maintenance in FIS and utilize Collocated OCA. Submits all documentation to the approving authority as required. Be aware for balancing funds on the encumbrances.

 

Responsible for creating two types of invoice reconciliation: Utilities and Invoices with PO in MFMP. Follow- up with other departments and co-workers in expediting approvals of receipts and invoice reconciliations submitted by A/P in MFMP. Contacts via e-mail and by telephone agency employees to expedite create purchase requisitions in MFMP. Resolve issues with Invoice Reconciliation before and after, auditing process has been completed. Verify the approval of payments by Central Office and DFS. Assist programs in the closing of Fiscal Year paid invoices. Prepares reconciliations of payments previously made utilizing Microsoft Excel or Microsoft Word. Ensures that invoices are scanned and saved into the proper electronic folders in the Account Payable shared point site. Hard copy invoices should also be file in the Account Payable folders in the proper fiscal year.

 

Conducts research of payments previously made to other vendors to avoid double payments by utilizing FLAIR, FIS and MFMP. Provides customer service by resolving all payment related issues in a professional and prompt manner. Prepares fiscal analyses in limited accounting areas. 

 

Purchasing Card Champion: A user that acts as a liaison within Works for CHD. The Champion is knowledgeable of all roles and tasks within the Works application. Accountant must validate the GL values assigned to a transaction, review receipts and other documentations for compliance with P-card procurement policies and rules, and close the transaction, approving it for payment. Review that Advance Payments to ensure that expenditures made for goods or services are in compliance with the purchase made. Advance payments must meet the criteria in DOH Financial Memorandum FM 20-03; section 215.422, Florida Statutes; and Florida Administrative Code chapter 69I-40.120. Approve transactions within ten days of the posted date in Works. Review daily P-card report and provide the needed corrections or update. Record the relation between charges, credit and status. 

 

Assists other departments and co-workers with travel reimbursement questions related to STMS system, refunds, and related. 

 

Performs other job-related duties as assigned including, but not limited to, attending meetings and trainings, etc. In absence of Accountant III, may serve as backup to reconciliation process and related duties.

 

Perform duties during period of emergency.

 

Required Knowledge, Skills, and Abilities:

• Knowledge of accounting principles and practices. 
• Ability to communicate effectively. 
• Skilled with computer software and programs. 
• Ability to utilize research techniques.

 

Qualifications:

Minimum –

Experience auditing and reconciling invoices.

Preferred –

Incumbent in this position is preferred to be bilingual in English/Spanish.

 

Where You Will Work:

8175 N.W 12th Street,