Scheduled Hours

40

Position Summary

Performs administrative duties for department, administers fund accounting, grants and sponsored projects and coordinates administration of unit assisting Director.

Job Description

Primary Duties & Responsibilities:

• Designs, implements, and updates unit policies and procedures maintaining current information and compliance with University and funding agencies policies and procedures.
• Analyzes unit costs and develops budget estimates for budget submission, approves major office purchases and coordinates renovation and other construction projects.
• Oversees management of Research Unit facilities and monitors preparation of annual reports.
• Administers grants process for unit, assisting principal investigators with applications, interprets grant guidelines, policies and regulations, reviews applications, prepares budgets and supervises budget entry into system ensuring completion and approval in timely manner.
• Manages and monitors grant and department funds and ensures appropriate and timely expenditures and reconciliation of funds, supervising preparation of reports when required, makes necessary changes and assists principal investigators with fund management.
• Oversees maintenance of personnel files, payroll authorization records and time and leave records, supervises payroll activities and personnel requisitions.
• Maintains visa information, monitors status communicating required action, reviews for completeness and acts as liaison with WU International Office.
• Hires unit support staff, ensures employee orientation and training and develops job descriptions for staff.
• Assists Director in Unit Administration.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Financial (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Grant Administration, High Reliability, Independent Judgment, Microsoft Excel, Microsoft Word, Multitasking, Oral Communications, Organizing, Spreadsheets, Workday Software, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu