Administrative Assistant II - Records - City Clerk's Office

Salary Range:                          $19.57 - 25.48 Hourly

Anticipated Hiring Range:  $19.57 - $22.52 Hourly

Why do I see two salary ranges?

The City of Greeley in compliance with Colorado state law, includes a salary range for all positions posted.  This law is intended to improve wage transparency.  The City of Greeley, in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer).  The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.  

City of Greeley's Total Rewards

The City of Greeley is proud to offer a robust benefits package in addition to your wages.  This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more. 

Benefits: This position is benefits eligible. Please view our benefits guide here. 

Job Summary:

This position provides a high level of specialized administrative and records management support to City operations. Position tasks include but are not limited to performing advanced clerical duties, records maintenance, customer service, and serving as a liaison between departments, ensuring compliance with records retention laws and facilitating efficient document management.  The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced municipal environment with frequent public contact. 

Experience, Knowledge, Skills:

Minimum Requirements

• High school diploma or equivalent.
• Two to four (2-4) years of increasingly responsible administrative support / secretarial experience.

OR 

• Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,

AND 

Possession of a valid driver’s license.

Preferred

• Associate's degree.
• Bilingual in English and Spanish
• One (1) year of records management experience in a municipal or government setting.

Knowledge, Skills, and Abilities:

• Above-average knowledge of grammar, spelling, and punctuation.
• Knowledge of business office functions and municipal administrative procedures.
• Intermediate to advanced skills in word processing and spreadsheets.
• Excellent customer service skills in a busy office.
• Perform a variety of routine and complex administrative tasks and proficient organizational skills
• Ability to work under pressure in a fast-paced environment.
• Above-average organizational skills with attention to detail.
• Ability to manage confidentiality and comply with public records laws in all aspects of job.
• Ability to detail and manage multiple priorities/tasks with frequent interruptions.
  Ability to align daily tasks with broader organizational goals, ensuring that work contributes to the overall vision.
• Ability to diffuse and manage volatile and stressful situations.

Travel:  Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites. 

Essential Functions:

• Communicates accurately and effectively, both verbally and in writing and via telephone. 
• Schedules meetings, department events, and coordinates logistics.
• Effectively prioritizes multiple tasks and meets deadlines under pressure and with constant interruptions.
• May assist with the preparation of public meetings and events as backup coverage. 

• Performs routine clerical work including  scanning, indexing, filing, and maintenance of official City records, including reports, analyses, notices, orders, and supporting documentation.
  Coordinates and processes internal file requests, submitting recordings to Weld County as required.

• Handles Colorado Open Records Act (CORA) requests in compliance with state statutes.

• Conducts inventories and maintains accurate records retention