Executive Assistant to VP/Officer

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

Fred Hutchinson Cancer Center unites innovative research and compassionate care to prevent and eliminate cancer and infectious disease. We’re driven by the urgency of our patients, the hope of our community and our passion for discovery to pursue scientific breakthroughs and healthier lives for every person in every community. If you are someone who feels passionately about our mission and loves working at a fast pace to help people stay organized and accomplish big goals, this might be the perfect job for you!  

The Executive Assistant to Senior Vice President will provide executive administrative management support for Fred Hutch, Senior Vice President of the Clinical Research Division (CRD), Sara A. Hurvitz, MD, FACP, and Head of the newly united Division of Hematology and Oncology at the University of Washington School of Medicine.  This position also supports the Associate Vice President of Operations and provides administrative and project management to general Division operations.  This role requires the ability to operate both independently and collaboratively to provide administrative support of a complex, specialized, confidential nature to the Senior Vice President and Associate Vice President and plays a critical role in maximizing the efficiency and effectiveness of the Division and leadership by partnering to meet organizational, divisional, and departmental goals. This position will serve as a resource to support and coordinate a diverse portfolio of divisional and departmental activities.

Primarily on campus, with option of working from home 1 or 2 days a week.

Responsibilities

• Provide administrative management support of CRD Leadership’s daily office processes and procedures to ensure consistent and efficient workflow and communication. Develop new and revise existing procedures to ensure quality and consistency.
• Meet regularly with executive leaders to ensure priorities are being addressed consistently and adequately.
• Provide senior level administrative management support of executive's daily calendar via Microsoft Outlook. This responsibility requires high levels of confidentiality, discretion and professionalism while interacting within multiple levels of executive C-Suite level management of educational institutions, governmental agencies, industry-related organizations, consultancies and non-profits as well as their respective administrative teams located within the United States and internationally. Use critical judgment to determine meeting priorities.  
• Manage the daily flow of written correspondence in/out of the executive's office. This includes but is not limited to, drafting, reviewing, editing, managing revision process of a variety of correspondence and reports on behalf of the executive and can include all types of communications from letters of support/recognition for faculty, emails, reports, etc.
• In partnership with the executive leadership team, develop tracking systems for all internal documents that maintain confidentiality.
• Manage schedule of both domestic and international travel. This includes but is not limited to, researching flight availabilities, securing hotel and airline reservations, securing local transportation accom