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POSITION SPECIFICS​

The Ross and Carol Nese College of Nursing is seeking an Administrative Support Manager to manage and coordinate daily operations, as well as provide high-level administrative and financial support for the Nursing Graduate Program.

The Administrative Support Manager will administer graduate program budgets, develop and implement procedures to streamline program processes, and supervise the team that supports faculty of the graduate program.

Effective communication, as well as outstanding interpersonal and attention to detail skills are vital to this position since the Administrative Support Manager will serve as the primary point of contact for graduate students and faculty.

Responsibilities include but are not limited to:

• Oversee daily operations of the graduate program, including scheduling, deadline management, and administrative coordination.

• Coordinate logistics for specialized programs and meetings, along with related travel and lodging arrangements.

• Draft speeches, newsletters, handbooks, and conference materials.

• Support the Associate Dean by advising on budgetary matters, travel arrangements, and award coordination.

• Manage and coordinate calendars for the graduate program and Associate Dean, including scheduling meetings, prioritizing commitments, and aligning activities with program deadlines.

• Prepare financial and operational reports; contribute to short- and long-term budget planning.

• Analyze data for reports and special projects, creating charts when appropriate to summarize data or trends.

• Review financial transactions and prepare funding distributions for fellowships and assistantships.

• Support faculty affairs including promotions, peer reviews, teaching assignments, and hiring processes.

• Facilitate visiting scholar processes and assist with visa requests.

• Oversee the collection and documentation of faculty activity reports.

• Oversee human resource functions including job postings, payroll, time tracking, and employment changes.

• Provide student support through orientation coordination, handbook updates, registration assistance, and ongoing communication.

Supervisory responsibili