Senior Project Coordinator

This Opportunity 

WSP USA Inc. (WSP) is seeking a detail-oriented Senior Project Coordinator to join our Earth and Environment Team in our Herndon, VA office. This hybrid position will support project managers throughout the region with project administration, including assistance with project set ups, procurement and accounts payable, cost tracking and client specific billing documentation. The ideal candidate will have excellent interpersonal skills, as they will interface with various stakeholders and support environmental projects. If you are passionate about contributing to impactful environmental initiatives and thrive in a collaborative workplace, we encourage you to apply. 

 

Your Impact  

Interface with project managers, client account managers, internal process staff, and operational managers; 

Use the Horizon financial platform (Oracle) to set-up new opportunities and new projects,  

Obtain purchase orders for vendors and subcontractors working on program projects, including writing scopes of work, preparing purchase requisitions, tracking insurance, redacting client contracts, obtaining safety documentation, and filing signed documents;  

Review financial status of projects using various dashboards and reports; 

Interface with the WSP project accountants and assist in the maintenance of the project cash flow 

Submit vendor invoices to our AP system, track approval workflow and payment status; 

Evaluate and track project costs, including personnel expense reports, vendor charges, fleet and other usage; 

Track and manage compliance with requirements of quality management processes or plans; 

Provide non-technical document review, proof-reading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling; and 

Coordinate document delivery, updates and filing. 

 

 

 

Who You Are 

Required Qualifications: 

High school diploma; 

Minimum of 5 years(s) relevant experience in project support; 

Must possess ability to learn a new financial system (Oracle Fusion platform) with mentoring; 

Strong problem-solving abilities, attention to detail, self-motivation and organization to track multiple requirements at once; 

Familiarity with project management practices and procedures; 

Computer skills and experience with industry standard commercial computer software including Microsoft Office (Outlook, Word, Excel, and PowerPoint); 

Excellent interpersonal skills and customer service orientation, a positive attitude, and ability to work both independently and within groups; 

Understanding the importance of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies. 

 

 

 

Preferred Qualifications: 

Background or knowledge in project management and providing performance reports to project managers, project directors, local business leads, and client account managers;  

Work experience in a consulting environment or similar-project-based business; and 

Intermediate to advanced understanding of Oracle, Adobe Acrobat, and Microsoft Suite. 

#LI-GD1

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions