Director or Assistant Athletic Director, Facilities and Operations

Job DetailsJob Location: Palm Beach Atlantic University - West Palm Beach - West Palm Beach, FL 33401Position Type: Full TimeEducation Level: 4 Year DegreeSUMMARY

In support of the university’s mission and objectives, the Director or Assistant Athletic Director for Athletics and Recreational Facilities and Operations manages the day-to-day operations of all athletics and recreational facilities on campus. This role ensures the safe, efficient, and effective use of athletic venues, including scheduling, maintenance, and staffing, while collaborating with athletic teams, recreational programs, and external stakeholders. This position works closely with Athletics leadership to support the strategic goals of the department, enhance the student-athlete experience, and promote the overall well-being of the university community through quality facilities.

Depending on the qualifications and experience of the selected candidate, this position may be filled at either the Director or Assistant Athletic Director level, for Athletics and Recreational Facilities and Operations. 

Athletics and Recreational Facilities Management

Oversees the comprehensive management of all athletic and recreational facilities, ensuring their efficient operation, safety, and upkeep to meet the needs of student-athletes and campus organizations. 
Collaborates with university facilities staff to create and implement regular maintenance schedules, ensuring that all athletic spaces are properly serviced and functional, addressing issues proactively, and creating work orders as needed. 
Coordinates with internal and external stakeholders to effectively schedule facility use, ensuring optimal allocation of space for varsity sports, recreational programs, rentals, and special events. 
Follows protocols for facility access, security, and compliance with university policies, promoting safe and responsible use of athletic and recreational venues.
Collaborates with the Director of Athletics and other senior staff to develop long-term strategies for improving facility usage, event operations, and overall department effectiveness.

Game Day and Athletics Operations Management

Provides oversight of Game Day operations for the university’s varsity sports programs, ensuring a smooth, well-executed experience for athletes, coaches, staff, and spectators. 
Manages logistics for Game Day operations, including coordinating parking, signage, ticket sales, and other essential services to provide an optimal experience. 
Submits bids for post-season opportunities, secures appropriate accommodations, and organizes all necessary resources for successful execution. 
Hires, trains, and schedules Game Day operations staff, ensuring clear communication of roles, responsibilities, and expectations. 
Serves as the primary liaison to visiting teams, ensuring their needs are met. 

NCAA and Sunshine State Conference (SSC) Regulations and Compliance

Adheres to all budgetary guidelines, as well as University, Sunshine State Conference (SSC) and NCAA rules and regulations.
Attends mandatory compliance and departmental meetings as scheduled.
Ensures that all facilities and operations adhere to budgetary guidelines, as well as University, Sunshine State Conference (SSC) and NCAA rules and regulations.

Leadership (Responsibilities will vary based on position level)

Supervises the Coordinator of Athletics and Recreational Facilities and Operations, student workers, and Game Day operations staff.
May serve as the sport administrator for at least one sport.

QualificationsEDUCATION 

Bachelor's degree in Sports Management, Recreation, or related field required.

EXPERIENCE

3+ years’ experience in facility management, athletics operations, budget management; demonstrated knowledge of NCAA rules and regulations, as well as safety and compliance standards for athletic facilities.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities) 

Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times. 
Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
Adaptable/Flexibility – Ability to change or adjust to change.
Analytical Thinking & Decision Making – Identifies and understands trends and/or issues, connects data points through analysis and logical conclusions/actionable strategies.
Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.
Conflict Management – Functions professionally and wisely during difficult c